Office & Project Administration Executive

Pak German Engineers

Posted 2 days ago 12 views Report Job

Location: Bahria Town Phase 4

Company: Pak German Engineers (PGE)

Location: Islamabad Job Type: Full-Time (On-Site)

Experience: 2–4 Years Preferred

Job Description Pak German Engineers, a leading company specializing in Traffic Engineering, Intelligent Transportation Systems (ITS), and Infrastructure Solutions, is seeking a responsible and well-organized Office & Project Administration Executive to manage daily office operations, documentation, staff coordination, and project-related accounting records.

The ideal candidate should be proactive, detail-oriented, and capable of working independently while ensuring smooth coordination between management, office staff, and project teams.

Key Responsibilities 1. Office Administration & Documentation

Manage daily office operations, correspondence, and administrative tasks.
Maintain organized records of project documents, work orders, invoices, and official correspondence.
Prepare letters, reports, spreadsheets, and other management documents.
Track pending tasks, deadlines, and important follow-ups.

2. Staff Coordination & Task Management

Monitor staff attendance, daily activities, and assigned tasks.
Maintain task trackers and follow up with employees on progress and pending assignments.
Coordinate between office personnel, project teams, and management.
Prepare daily or weekly staff activity and progress reports.

3. Project Accounting & Record Keeping

Maintain project-wise expense records and daily financial entries.
Record purchases, payments, petty cash, invoices, and expense vouchers.
Track project expenditures, supplier payments, and outstanding balances.
Maintain accurate Excel sheets and coordinate with the central accounts department.
Assist management in preparing project expense summaries and basic financial reports.

4. Management Support

Provide administrative assistance to senior management.
Follow up on assigned tasks and ensure their timely completion.
Maintain daily task summaries, outstanding matters, and project updates.
Identify administrative delays and bring important matters to management's attention.

Requirements & Qualifications

Bachelor's degree in Business Administration, Commerce, Accounting, or a related field preferred.
Minimum 2 years of relevant experience in office administration, operations, or accounts coordination.
Strong proficiency in Microsoft Excel, Word, and Google Sheets.
Basic understanding of accounting, expense tracking, and financial documentation.
Good written and verbal communication skills in English and Urdu.
Ability to multitask, prioritize assignments, and work independently.
Strong organizational skills, attention to detail, and professional conduct.
Experience with accounting or ERP software will be an advantage.

Preferred Candidate Candidates with previous experience in an engineering, construction, contracting, or project-based company will be preferred.

We are looking for someone who takes ownership of responsibilities, follows up on tasks without constant supervision, and maintains accurate, up-to-date administrative and financial records.

Salary: Competitive, based on qualifications and experience.

Apply through Indeed with your updated CV.

Pay: Rs50,000.00 - Rs100,000.00 per month

Ability to commute/relocate