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Project Administrator

We are looking for a proactive Project Administrator to provide administrative, financial, and logistical support across projects, ensuring compliance with our Project Management Framework (PMF). This role is central to smooth project delivery, supporting project managers and teams in implementing activities on time and within budget.

Key Responsibilities

Act as first point of contact for suppliers and subcontractors, ensuring smooth service delivery and resolving issues.
Organize meetings, workshops, and Steering Committees; support project office set-up as required.
Assist in the preparation and quality control of project deliverables and reports.
Support due diligence and contract administration, including setting up suppliers, preparing draft subcontracts, and maintaining trackers.
Maintain project data and documentation systems, ensuring proper filing, version control, and archiving.
Provide administrative support for procurement, asset management, and office operations.
Assist in updating project-specific risk registers and mitigation measures.
Process invoices, claims, and expenses; ensure accurate budget coding and financial compliance.
Assist with forecasting, budgeting, and preparing financial reports for clients.
Prepare and submit client invoices in line with project invoicing schedules.
Arrange travel and logistics for project staff in compliance with duty of care protocols.

Qualifications and Experience

Bachelor’s degree in business administration, finance, or related field.
0–2 years of relevant work experience in project administration, donor-funded project support, or financial management.
Strong organizational skills, with attention to detail and accuracy.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office (especially Excel for budget tracking).
Experience with financial administration and donor compliance processes is an advantage.

What We Offer

Opportunity to support a diverse portfolio of international development projects.
Hands-on experience with project management, budgeting, and contract administration.
A collaborative environment that encourages professional growth.

Skills

Project Management Plan Project Administration Budget Forecasts

Job Details

Industry:

Consultants

Functional Area:

Project Management

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Contract

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Bachelor’s degree in business administration, finance, or related field.

Career Level:

Entry Level

Experience:

Less than 1 Year - 2 Years (0–2 years of relevant work experience in project administration, donor-funded project support, or financial management.)

Apply Before:

Oct 06, 2025

Posting Date:

Sep 29, 2025

Oxford Policy Management Ltd.

Consultants · 11-50 employees - Islamabad

Oxford Policy Management is committed to helping low- and middle- income countries achieve growth and reduce poverty and disadvantage through public policy reform

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