P2P -Senior Invoice Processing Specialist

This role involves managing Procure-to-Pay (PtP) activities, including processing all incoming invoices and travel expenses while handling queries and exceptions according to Heineken’s process standards, policies, and objectives. The goal is to meet agreed key performance indicators (KPIs), performance objectives (PPIs), and service levels efficiently and accurately.

Key Responsibilities

- Validate received and scanned invoices daily from Operating Companies (OpCos) in alignment with Standard Operating Procedures (SOPs).
- Post invoices according to assigned roles, ensuring compliance with SOPs and company policies; escalate any uncertainties to senior team members.
- Perform non-invoice related postings following SOPs and company guidelines.
- Resolve invoice discrepancies through workflow tasks, maintaining adherence to SOPs.
- Manage activities related to suspense accounts regularly, based on SOPs.
- Prepare payment tasks within agreed timelines, ensuring alignment with SOPs.
- Participate in Period End Closing activities promptly and accurately.
- Provide basic reports upon request, with support from senior team members.
- Maintain awareness of relevant KPIs and PPIs for the process.
- Engage in Continuous Process Improvement (CPI) initiatives to enhance processes, systems, and tools.
- Independently generate more complex reports, analyze data, and draw conclusions related to KPIs and PPIs.
- Understand cross-process interdependencies and recognize common issues across Procure-to-Pay (PtP), Order-to-Cash (OTC), and Record-to-Report (RTR) processes.

Required Qualifications

- Experience in Procure-to-Pay or related finance/accounting functions.
- Strong knowledge of invoice processing, payment preparation, and reconciliation activities.
- Familiarity with Standard Operating Procedures and company policy compliance.
- Ability to work with workflows and resolve discrepancies effectively.
- Basic reporting skills, with the ability to analyze and interpret data.
- Understanding of KPIs and PPIs relevant to finance processes.
- Good communication skills and the ability to collaborate with senior team members.
- Proactive approach to continuous improvement and problem-solving.
- Awareness of cross-functional finance processes and their interdependencies.

Preferred Qualifications and Benefits

- Experience with multinational corporate finance environments is advantageous.
- Exposure to Continuous Process Improvement (CPI) methodologies.
- Ability to work independently and take ownership of complex reporting and analysis.
- Opportunity to develop skills in a global company with structured processes and clear performance metrics.
- Participation in initiatives aimed at process and system enhancements.

This position offers a dynamic environment where attention to detail, adherence to process standards, and a commitment to continuous improvement are essential for success.