Posted Aug 23, 2017 6 views
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Arrange logistics for all workshops, seminars, conferences and VIP delegations visiting PCP.
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Responsible for building maintenance including security of furniture and fixtures.
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Administer procurement of equipment, commodities and supplies.
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Negotiate contracts for maintenance of office equipment
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Oversee in-country and international travel, securing flight reservations as well as hotel reservations and visa arrangements for staff travelling abroad.
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Assist and facilitate ED with VIP Missions including security clearance, developing plans coordination with the field staff for successful execution.
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Prepare and provide budget inputs on heads falling under the Administration Department
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Review and update policies, procedures to ensure smooth functioning.
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Arrange logistics for all workshops, seminars, conferences and delegations visiting PCP.
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Responsible for lease negotiation, building maintenance including security of office building & equipment, vehicles, furniture and fixtures.
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Negotiate contracts for maintenance of office equipment & courier service.
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Administer procurement of equipment, commodities and supplies.
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Issuance of purchase order for procurement of fixed assets, supplies & printing related jobs.
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Supervise the front office and support staff & security guards.
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Supervise the overtime record of support staff.
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Responsible for day-to-day activities of all administrative matters including office cleanliness.
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Supervise in-country and international travel.
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Maintaining log book of vehicles
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Supervise and manage the maintenance of petty cash.
Human Resources Functions:
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Provide professional leadership and advice on all HR matters for PCP
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Ensure that all HR strategies, policies and operations are aligned with PCP’s overall policy, local legal requirements, market practice and that they support the operationally delivery of all thematic units and support departments.
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Assist ED in fulfilling its obligations relating to human resource and compensation matters and to establish a plan of continuity and development of senior management.
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Review with the ED existing senior management resources, and performance evaluations, including recruitment and training programs, to ensure that compensation is linked to performance and that qualified management will be available for succession to executive positions at PCP.
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Devise Management Succession and Development Plans and monitor its effectiveness on regular basis.
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Manage Organizational Development strategies and processes.
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Lead the design, development and implementation of programs, policies and strategies tailored to meet OD needs and program goals.
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To ensures departments compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations
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Responsible for assisting in the planning, staffing, recruitment, evaluation of policies,
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Insuring compliance of rules during the recruitment process.
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Preparation of job descriptions and employment contracts for each position.
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Issuance of staff contracts.
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Keeping track of renewal of contracts.
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Develop policies, procedures related to HR policies and procedures governing employment at PCP.
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Responsible for day-to-day activities of all personnel matters.
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Maintaining personnel files and leave records of employees.
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Maintaining record of staff group life insurance and hospitalization insurance.
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Apprise management on the capacity building / training needs of staff.
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To roll-out Annual Performance Appraisal of staff.
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Finalizing agreements with insurance companies for group life insurance and hospitalization insurance.
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Maintain copy of record of Loan/advance to staff.
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Issuance of staff identity cards.
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Responsible for preparation and issuance of monthly payroll slip.
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Maintaining record of staff OPD allowance.
Job Details
Pakistan Centre for Philanthropy
NPO
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