Partnerships and Outreach Coordinator

The Partnerships and Coordination Officer will be instrumental in establishing and managing strategic relationships with donor agencies, INGOs/NGOs, corporate partners for CSR, and government stakeholders at federal, provincial, and local levels. This role acts as a vital link between external partners and internal teams, supporting program implementation, resource mobilization, advocacy, and knowledge sharing. The Officer will help develop engagement strategies, partnership frameworks, and evidence-based communication materials to enhance institutional collaborations and funding opportunities. Additionally, the position requires analytical skills to assist the program team in generating insights for policy briefs and collaboration frameworks with government entities.

Key Responsibilities

External Coordination & Stakeholder Engagement: Serve as the primary contact for donor agencies, INGOs/NGOs, corporate CSR partners, and government counterparts, including ministries and local authorities. Facilitate the planning and execution of meetings, consultations, public events, and joint sessions with external stakeholders. Maintain a detailed stakeholder database documenting engagement history and institutional contacts. Track follow-ups, commitments, and deliverables from engagements with partners. Support relationship management to ensure ongoing alignment with organizational goals and long-term collaboration. Coordinate inputs for concept notes, proposals, partnership agreements, and MoUs alongside program and research teams. Assist in donor communications by preparing briefings, presentations, and coordination updates.

Internal Coordination: Work closely with programs, communications, research, and management teams to ensure external engagement aligns with program objectives. Support internal teams by consolidating briefing notes and talking points for meetings with external stakeholders. Promote smooth information flow and collaborative planning across departments for effective external representation.

Strategic Planning, Analysis & Government Engagement: Contribute to the formulation of partnership, donor engagement, and advocacy strategies involving government, donors, INGOs/NGOs, and corporate partners. Monitor policy trends, donor priorities, CSR frameworks, and government initiatives relevant to the organization’s focus areas. Collaborate with program and research teams to identify evidence and findings for policy engagement and partnership development. Draft policy briefs based on validated research and technical analyses, translating complex data into clear, policy-relevant messages. Coordinate with technical colleagues to ensure knowledge products accurately reflect evidence while remaining accessible to government, donor, and development-sector audiences. Support the creation and dissemination of reports, case studies, presentations, and advocacy materials that communicate organizational learning and evidence.

Documentation & Reporting: Prepare meeting notes, correspondence, partnership documentation, and reports on coordination activities. Contribute to donor and internal reporting by summarizing stakeholder engagement efforts. Assist in developing documentation required for funding proposals, reporting, or institutional agreements.

Required Qualifications and Experience

A Bachelor’s or Master’s degree in Public Policy, Development Studies, Social Sciences, Political Science, or related fields is required. Candidates should have 3 to 5 years of relevant experience in stakeholder coordination, government relations, or strategic partnerships. Experience working with ministries, government institutions, or inter-agency coordination platforms is highly desirable. Proven ability to develop or contribute to knowledge products and advocacy materials is essential.

Skills and Competencies

Strong interpersonal and negotiation skills with confidence in engaging government and institutional stakeholders are critical. Excellent written and verbal communication skills in English and Urdu are required. The role demands analytical thinking to interpret program data and translate insights into policy-relevant materials. Candidates must demonstrate strong organizational and coordination skills, managing multiple priorities and deadlines effectively. Proficiency in Microsoft Office (Word, Excel, PowerPoint) is necessary, and experience with stakeholder management tools is advantageous.

Preferred Attributes

Candidates should be politically aware, demonstrating tact and sensitivity in managing external relationships. A proactive, collaborative, and solutions-oriented mindset is highly valued. Experience working on donor-funded projects or within the development sector is essential for success in this role.