Payable Coordinator

The Accounts Payable Coordinator is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and related financial records. This role requires close collaboration with the Head Office and Dairy Farm teams to maintain strong financial controls and support daily accounting operations. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks efficiently to ensure smooth accounts payable functions within the organization.

Key Responsibilities

- Accurately process and record vendor invoices, purchase vouchers, and payment vouchers.
- Prepare bank payment vouchers, cheques, online payment requests, and other payment documentation.
- Coordinate with Dairy Farm Accounts, Procurement, Store, and Administration teams to verify and process invoices promptly.
- Verify supporting documents such as purchase orders, goods received notes (GRNs), and approvals before processing payments.
- Maintain and reconcile vendor accounts, resolving discrepancies with suppliers as needed.
- Monitor accounts payable aging reports and ensure payments are made within agreed credit terms.
- Organize and maintain proper filing of invoices, payment vouchers, contracts, and related documents.
- Record recurring expenses including utilities, rent, maintenance, security, and service charges.
- Assist with daily bank reconciliations and reconciliation of cash inflows and outflows.
- Record accruals for monthly recurring expenses where applicable.
- Prepare accounts payable reports, outstanding vendor balances, and payment schedules.
- Support month-end and year-end closing activities related to accounts payable.
- Liaise with banks, vendors, and internal departments regarding payment-related matters.
- Assist during external, internal, and tax audits by providing necessary documentation.
- Ensure compliance with company financial policies and accounting procedures.
- Perform additional accounting duties as assigned by the Accounts Manager or Head of Finance.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, Commerce (B.Com, M.Com, or equivalent).
- 2 to 3 years of relevant experience in Accounts Payable, preferably within manufacturing, dairy, FMCG, or agriculture-related sectors.
- Strong knowledge of accounts payable processes and vendor payment management.
- Proficiency in accounting software such as QuickBooks; experience with ERP systems is an advantage.
- Solid understanding of payment voucher preparation, purchase vouchers, and bank reconciliations.
- Good grasp of invoice verification and documentation requirements.
- Proficient in Microsoft Excel, Google Sheets, Microsoft Word, and Google Drive.
- Strong analytical, organizational, and time management skills.
- Effective communication and coordination abilities.
- Ability to work accurately under deadlines with high attention to detail.

Preferred Qualifications and Benefits

- Master’s degree preferred.
- Experience with inventory software and knowledge of withholding tax and sales tax deductions is an added advantage.
- Certification in QuickBooks or other accounting software is preferred.
- This is a full-time, in-person position based in Lahore.
- Competitive monthly salary range between Rs50,000 and Rs60,000.

This position offers an excellent opportunity for candidates looking to advance their careers in accounts payable within a dynamic and growing organization. The successful candidate will play a key role in maintaining financial accuracy and operational efficiency.