Payroll Specialist

Assembly Industries is seeking a detail-oriented and proactive Payroll Specialist to join a dynamic team supporting US-based clients in their growth phase. This role involves managing the full payroll lifecycle for assigned clients, Managed Service Provider (MSP) partners, and contingent workers. The Payroll Specialist will handle everything from employee assignment setup and weekly payroll processing to audits, issue resolution, reporting, and ensuring regulatory compliance. The ideal candidate will demonstrate strong analytical skills, excellent organization, and a client-focused approach, working closely with staffing, compliance, and workforce management teams to deliver accurate and timely payroll services. This is a remote position open to candidates based in Pakistan, offering the chance to engage directly with top-tier CEOs, founders, and established businesses in the US market.

Key Responsibilities

- Process weekly payroll accurately and on time using timekeeping systems, Vendor Management Systems (VMS), and internal payroll platforms. Conduct payroll audits to identify and resolve discrepancies or errors.
- Follow up on missing or incomplete timecards and process payroll adjustments such as pay rate changes, assignment extensions, bonuses, and reimbursements.
- Set up and maintain employee assignments to support payroll processing, client billing, reporting, and workers’ compensation coverage.
- Act as the primary payroll contact for clients, MSP partners, and contingent workers, addressing inquiries related to payroll, timekeeping, onboarding, and employment promptly and professionally.
- Ensure compliance with federal, state, and local employment regulations, including wage and hour laws, overtime rules, tax withholding, reimbursements, and final pay requirements. Adhere to client contracts and program guidelines.
- Investigate payroll and employment issues, coordinate with internal teams to resolve discrepancies, and support the preparation of reports, audits, and compliance documentation.
- Maintain accurate payroll and employee records, client trackers, census reports, process guides, and audit-ready documentation on SharePoint.
- Manage competing deadlines, maintain clear account documentation and coverage plans, support cross-training efforts, and identify opportunities to improve payroll processes and service quality.

Required Qualifications

- Minimum of 2 years’ experience in payroll processing.
- Strong written and verbal communication skills with a client-first mindset and the ability to build trusted relationships.
- Exceptional attention to detail, strong analytical and problem-solving abilities, and capability to manage multiple deadlines independently.
- Advanced proficiency in Microsoft Office, especially Excel, with familiarity in formulas, PivotTables, and XLOOKUP/VLOOKUP preferred.
- Strong technology aptitude and the ability to quickly learn payroll applications, timekeeping systems, and new platforms.
- Demonstrated sound judgment, discretion, and commitment to protecting confidential employee and client information.
- Associate’s degree or equivalent work experience preferred.

Preferred Qualifications and Benefits

- Experience with staffing, Employer of Record (EOR), MSP, VMS, HRIS, contingent workforce programs, or multi-state employment requirements is advantageous.
- Opportunity to work remotely with exposure to a diverse range of US-based clients and business leaders.
- Collaborative work environment emphasizing passion, trust, transparency, and a healthy work-life balance.
- Chance to contribute to a company that values family-oriented culture and employee growth.

The Payroll Specialist will play a critical role in ensuring accurate, compliant, and timely payroll operations while providing dependable support to clients and contingent workers. Ownership of assigned accounts, proactive issue resolution, and clear communication will be essential to delivering a seamless payroll experience.