Personal / Administrative Assistant to CEO

Parasol Solutions Inc. is seeking a highly organized and dependable Personal/Administrative Assistant to support the CEO with a variety of executive and administrative tasks. This role involves managing the CEO’s schedule, coordinating meetings, maintaining company records, and handling confidential information with professionalism. The position requires flexibility, as travel with the CEO may be necessary, and approximately 25% of the work can be performed remotely based on business needs.

Key Responsibilities

- Manage the CEO’s daily schedule, appointments, and meetings efficiently.
- Coordinate and maintain calendars and reminders for meetings and important events.
- Organize and maintain company and CEO-related records and administrative files.
- Prepare, organize, and manage company documents, including reports, letters, presentations, proposals, and official correspondence.
- Maintain both digital and physical filing systems to ensure easy access and security.
- Assist with basic account management tasks and coordinate financial records such as invoices, expenses, and receipts.
- Liaise with employees, clients, vendors, and external contacts to facilitate smooth communication and task follow-up.
- Provide timely status updates to the CEO on assigned tasks and projects.
- Support travel planning, including bookings, itinerary management, and preparation of travel-related documentation.
- Accompany the CEO during business trips when required.
- Handle sensitive and confidential company information with discretion.
- Perform general administrative and personal assistance duties as assigned by the CEO.
- Maintain accurate records of key business activities and communications.

Required Qualifications

- Proficient communication skills in English; knowledge of Urdu is preferred.
- Strong organizational abilities and meticulous record-keeping skills.
- Competent in Microsoft Word, Excel, Google Workspace, email, and other online tools.
- Basic understanding of accounting principles related to invoices, expenses, and financial documentation.
- Ability to prepare professional and polished company documents.
- Capable of managing multiple tasks and meeting deadlines effectively.
- Demonstrated trustworthiness, responsibility, punctuality, and professionalism.
- Willingness and ability to travel as required.
- Previous experience in roles such as Personal Assistant, Executive Assistant, Administrative Assistant, or Office Coordinator is preferred.
- Open to applications from both female and male candidates.

Preferred Qualifications and Benefits

- Opportunity to work directly with the CEO, gaining valuable exposure to executive-level operations.
- Professional work environment within an international IT and software business context.
- Development of advanced skills in executive administration and business management.
- Travel opportunities aligned with business requirements.
- Potential for long-term career growth within Parasol Solutions.
- Flexible working arrangements with approximately 75% office-based work and 25% remote work.
- Flexible working hours may be necessary to accommodate business activities.

The monthly salary range for this position is Rs30,000 to Rs40,000. The role is primarily office-based with some remote work flexibility and business travel as needed.

Candidates interested in this opportunity should submit their CV or resume along with a brief introduction and salary expectations. Both male and female applicants are encouraged to apply.