Personal Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will efficiently manage complex calendars, coordinate communications, and handle travel and event logistics with precision. This role demands discretion, exceptional multitasking abilities, and strong interpersonal skills to act as a liaison between executives and internal or external stakeholders. The position requires a detail-oriented professional capable of managing both operational and personal tasks while maintaining confidentiality and composure under pressure.

Key Responsibilities

Calendar & Schedule Management:
Manage, organize, and coordinate daily calendars, appointments, and meeting requests across multiple time zones. Proactively resolve scheduling conflicts and send timely reminders for upcoming commitments to ensure smooth operations.

Communication & Liaison:
Serve as the primary point of contact between the executive and internal/external stakeholders, clients, and vendors. Screen and prioritize incoming emails, phone calls, messages, and correspondence. Draft, edit, and proofread professional correspondence, emails, reports, and memos with accuracy and clarity.

Travel & Event Logistics:
Arrange complex domestic and international travel itineraries, including flights, accommodation, ground transportation, visas, and transit details. Plan, coordinate, and execute meetings, conferences, corporate events, and personal engagements to support the executive’s schedule and priorities.

Documentation & Administrative Support:
Prepare meeting agendas, take detailed minutes, and track action items to completion. Create and maintain organized physical and digital filing systems, spreadsheets, and database records. Prepare expense reports, process invoices, track reimbursement receipts, and monitor budgets efficiently.

Operational & Personal Task Coordination:
Handle sensitive, high-priority projects and personal errands with discretion and efficiency. Conduct background research, summarize documents, and prepare briefing materials ahead of meetings to ensure the executive is well-informed.

Required Qualifications

Experience:
2 to 5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior management.

Education:
Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.

Software Proficiency:
Advanced skills in Microsoft Office Suite, Google Workspace, and Excel or other spreadsheet applications. Familiarity with task management and CRM/accounting software such as Asana, Trello, Zoho, or QuickBooks is advantageous.

Core Competencies:
Exceptional time management and multitasking skills. Strong written and verbal communication abilities. High emotional intelligence, adaptability, and composure under pressure. Strong attention to detail and a problem-solving mindset. Absolute discretion when handling confidential business or personal information.

Working Conditions & Physical Requirements
This role is based in an office or home-office environment with occasional requirements to be on-call during evening hours or weekends depending on travel and scheduling needs.

Compensation
The monthly salary range for this position is Rs100,000 to Rs125,000.

Work Location
This is an in-person role requiring presence at the designated office location.