Admin Officer

As the Office Administrator, you will be responsible for managing all administrative tasks and office operations to ensure the smooth functioning of the workplace. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. You will serve as the central point of contact for all staff members and external stakeholders, handling various duties including staff management, inventory control, sales support, record-keeping, meeting coordination, contract management, and communication management.

Responsibilities:

Oversee the daily activities of office staff, including task delegation, scheduling, and performance monitoring.
Manage office supplies and equipment inventory, ensuring adequate stock levels and timely replenishment.
Assist sales team with order processing, customer inquiries, and sales data management.
Maintain accurate and up-to-date records of all office activities, transactions, and correspondence.
Schedule and coordinate meetings, appointments, and conference calls, including arranging venues, sending invitations, and preparing meeting materials.
Assist in the preparation, review, and management of contracts, agreements, and other legal documents.
Organize and maintain electronic and physical files, databases, and records, ensuring data integrity and confidentiality.
Handle inbound and outbound calls, emails, and correspondence, providing timely and professional responses to inquiries and requests.
Prepare daily, weekly, and monthly reports on office activities, performance metrics, and key milestones, presenting findings to management as needed.
Provide general administrative support to senior management, including calendar management, travel arrangements, and expense tracking.

Requirements:

Bachelor's degree in Business Administration, Management, or related field preferred.
Proven experience in office administration, administrative support, or similar role.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong communication and interpersonal skills, with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Attention to detail and accuracy in data entry, record-keeping, and report generation.
Ability to work independently with minimal supervision and as part of a team.
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
Knowledge of office management principles and procedures.
Experience with inventory management software and CRM systems is a plus.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may be subject to change to accommodate organizational needs and individual capabilities.