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Programme Officer

PINS 1

Karachi , Pakistan

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Posted Jan 23, 2019

Programme for Improved Nutrition in Sindh (PINS1) is a 3.5 years programme funded by the European Union. We are currently looking for completing our team with a competent, highly motivated, Karachi based

Programme Officer

For supporting the efficient running of the Karachi office programme activities and administration. The duties and responsibilities of the Programme Officer are to diligently carry out the assignments listed as follows:

In Project Management

Maintain the filing system of the project and keep information and references in a manner that allows easy retrieval
Receive, distribute and sends projects mail and correspondences, archive mail and files systematically
Proactively support in arranging events, seminars, workshops, trainings and organize required context, material, equipment and invitation of participants and media
Meeting arrangements follow up, such as database update, seeking Power Point presentations & videos submission from presenters, writing minutes of events, making press clippings
Coordinate activities as per communication and visibility plan of PINS 1 and ensure adherence to EU visibility rules
Monthly back up of all project related documents, correspondences, minutes and reports and keep in database
Proactively support the organization schedule of appointments of Short term experts
Attend meetings when requested and produce minutes and reports, and typing of official memos
Assist in assembling briefing material, documentation and correspondence for the use in official meetings or missions

In Office Management

Supervise and/or regularly update the telephone directory, addresses and lists of important contacts, answer and place official phone calls and provide oversight to the effective functioning of the IT and office equipment
Serve as Front Desk officer to the visitors and receive guests and direct them to the project staff members
Supervise and/or keep the office stamp and storage of stationery properly, ensure functionality of photocopier, engage in photocopying and scanning of documents and other methods of visualization and documentation
Support international staff in their visa and extensions’ documentation as guided by Office Manager (OM)
Supervise and/or engage in tracking stock, inventory, stationery & office supplies & inform OM to purchase
Any other duties assigned by the supervisor.

Minimum Requirements

University degree in a related field
Excellent computer skills (MS Office)
Familiar with IT and office equipment
Good liaison and communication skills
Attention to details and good reporting skills, including social media
At least 5 years of working in programme office and field, working experience in nutrition will be an advantage
Experience in similar position with EU projects is an advantage

Skills

Production Quality Monitoring Feedback Assessment PR Campaign Management Liasoning

Job Details

Industry:

Consultants

Functional Area:

Project Management

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Clifton, Karachi, Pakistan

Gender:

No Preference

Minimum Education:

Masters

Degree Title:

Social and development studies

Career Level:

Experienced Professional

Minimum Experience:

5 Years (Working in programme office and field, working experience in nutrition will be an advantage Experience in similar position with EU projects is an advantage)

Apply Before:

Feb 07, 2019

Posting Date:

Jan 23, 2019