Receptionist

PNY Trainings seeks a presentable, professional, and well-organized Receptionist with 2 years of experience, preferably from the education industry. The ideal candidate manages the reception area with efficiency and a welcoming demeanor, handling all visitor interactions, calls, and inquiries. This role is crucial in maintaining smooth day-to-day office operations by providing excellent administrative support and ensuring a positive first impression of the organization. The Receptionist maintains a neat and professional reception area while supervising janitorial staff to uphold cleanliness and order. This position also involves managing internal communication, mail distribution, instructor attendance records, and maintaining confidentiality in handling organizational information. Attention to detail, interpersonal skills, and proficiency with Microsoft Office Suite are essential for success in this role.
Responsibilities

Greet and welcome visitors in a professional and courteous manner to create a positive and welcoming environment.
Manage incoming and outgoing telephone calls, directing them to the appropriate department or personnel promptly.
Respond to visitor inquiries and provide accurate information about the organizations services and procedures.
Maintain a neat, organized, and professional reception area to reflect the company's values and standards.
Supervise janitorial staff to ensure cleanliness and maintenance of the reception and common office spaces.
Receive, sort, and distribute mail, courier packages, and official documents efficiently and securely.
Maintain instructor attendance logs and other relevant student or administrative records meticulously.
Coordinate with office staff and other departments to facilitate smooth internal communication and daily operations.
Ensure confidentiality and professional handling of all organizational documents and sensitive information.
Perform any additional administrative tasks as assigned by management to support office functionality.