The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries. The Promoting the Quality of Medicines (PQM) program is a program funded by the United States Agency for International Development (USAID) and implemented by USP. Since 1992, USP has worked in partnership with USAID to support developing countries in addressing critical issues related to medicines quality. The PQM program provides technical assistance to build capacity of medicines regulatory authorities and quality assurance systems in countries with emergent health systems and it supports manufacturing of quality-assured priority essential medicines for malaria, HIV/AIDS, tuberculosis, neglected tropical diseases, and maternal and child health. There is increasing recognition of the burden of poor-quality medicines and their threat to public health, especially in lowand middle-income countries. Falsified and substandard medicines can cause treatment failure and adverse reactions, can increase morbidity and mortality, and may contribute to antimicrobial resistance. These medicines represent not only a waste of scarce resources but also a substantial risk to public health. Further, they risk undermining decades of health investments, including those made by USAID. PQM Pakistan is seeking a Procurement & Logistics Consultant to manage procurement and logistics activities in support of program implementation. Under the guidance of the Senior Operations Consultant, the Procurement & Logistics Consultant will manage procurement and logistic activities for the PQM Pakistan office. S/he will be responsible for procuring goods and services in accordance with USAID and USP policies and procedures, and providing guidance, advice and support to ensure procurement processes are effective, efficient, compliant and ethical to achieve the best possible value to USP and USAID. The Procurement & Logistics Consultant will also be responsible for providing administrative and logistics support related to the implementation of the PQM Pakistan work plan, including domestic/international travel and transport management, inventory management, office facilities management, organizing meeting/workshop/training for staff and other key stakeholders.
Scope of Work:
Ensure each procurement process is conducted in compliance with USP and donor policies and procedures, and ensure all relevant supporting documents are in place. Proactively contacts vendors to conduct due diligence for procurement process, and performs other relevant vendor screening as required based on USP and USAID policies and procedures. Prepares and analyzes the following procurement documents according to the SOPs: Procurement Request Bid Analysis Vendor Selection Memo, Application for Appointment, and Reference Checklist Purchase Order or Contract Coordinates with GPH Procurement and Contracts & Grants staff for necessary HQ approval for procurement above Chief of Party signature authority threshold. Drafts contract documents (vendor contracts, consultant agreements, work orders, etc.), coordinates with GPH Contracts & Grants staff for Legal approval, as needed, and liaises with vendor to fully execute contract documents. Coordinates with Finance to issue Purchase Order, and monitors invoices/payments per the Terms and Conditions in the Contract and/or Purchase Order. Coordinates with Finance related to VAT/GST Exemptions/ Reimbursements. Tracks government property, as applicable, and provides necessary information/documentation during annual audit, as needed. Coordinates operational vehicle and monitor the utilization, including arrangement of optional transportation as needed. Conducts travel arrangements and meeting/workshop/training arrangements in coordination with relevant program staff. Conducts daily office functions, such us maintaining inventory and office supplies, coordination with building management. Maintain a comprehensive and efficient filling system to document all procurement transactions. Maintain office access control and travel management systems Supports Senior Operations Manager on administrative Human Resources matters. Supports Senior Operations Manager with preparation and coordination of the audit process. Perform other related procurement and administration tasks as assigned by the Senior Operations Manager and the Chief of Party Minimum Requirements Minimum Bachelor degree in administration, finance, procurement, or other relevant field A minimum of 2-4 years of experience performing similar duties as Procurement, Administrative, and/or Logistics professional. Work experience with an international NGO and supporting a USAID project is required Knowledge, Skills and Abilities: Familiarity with USAID procurement rules and regulations and knowledge of service agreements/contracts management is preferred. Hard working and attention to detail is essential. Ability to handle multiple priorities in a fast-paced environment and meeting deadlines; resultsoriented Excellent in Microsoft Office and Inventory Management System skills. Excellent organizational, communication, and interpersonal skills. Must be committed and competent towards the challenges related to job. Good negotiations skills and must be able to meet the deadlines. Fluency in National Language and proficiency in written and oral English required.
pThe U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. Our mission is to improve global health throug ...Read More