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Job Description

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries. The Promoting the Quality of Medicines (PQM) program is a program funded by the United States Agency for International Development (USAID) and implemented by USP. Since 1992, USP has worked in partnership with USAID to support developing countries in addressing critical issues related to medicines quality. The PQM program provides technical assistance to build capacity of medicines regulatory authorities and quality assurance systems in countries with emergent health systems and it supports manufacturing of quality-assured priority essential medicines for malaria, HIV/AIDS, tuberculosis, neglected tropical diseases, and maternal and child health. There is increasing recognition of the burden of poor-quality medicines and their threat to public health, especially in lowand middle-income countries. Falsified and substandard medicines can cause treatment failure and adverse reactions, can increase morbidity and mortality, and may contribute to antimicrobial resistance. These medicines represent not only a waste of scarce resources but also a substantial risk to public health. Further, they risk undermining decades of health investments, including those made by USAID. PQM Pakistan is seeking a Senior Finance Consultant to manage day-to-day finance and accounting functions in support of program implementation. Working under the guidance of the Senior Operations Consultant, the Sr. Finance Consultant is responsible for the day-to-day finance and accounting functions of PQM Pakistan. S/he will be responsible for budget management, expenditure monitoring and financial reporting, and management of accounts payable functions to include processing payroll, processing invoices, and analyzing accounts and tax returns according to local statutory requirements. S/he will also be responsible for auditing financial information, compiling and submitting reports. As a key member of the PQM Pakistan Operations team, the Senior Finance Consultant will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations.

Scope of Work:

  •  Complete month-end close process in close coordination with Senior Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses.
  • Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
  • Review/prepare expense report, ensure it is prepared accurately and in line with the applicable policy and procedure, and it is settled in timely manner.
  •  Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.
  • Handle petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment/report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
  • Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
  • Track/monitor monthly expenditures against approved budget for all projects and cost centers
  •  Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.
  •   Maintain good documentation practices of relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
  •   Process payroll and employee payments, update new hires and terminations in payroll system.
  •  Prepare monthly or quarterly cash/fund requests for meeting future spending.
  •   Train and provide support to staff, as needed, on donor and USP requirements.
  •  Manage timesheets of all office staff ensuring timely submission, approval, accuracy and filing.
  •  Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
  •   Maintain all financial and accounting files and documents according to USP document management policies and procedures.
  •  Assist the Senior Operations Manager with preparation and coordination of the audit process.
  •   Develop proposal budget for new business development opportunities.
  •   Perform other related tasks as required. Minimum Requirements
  •   Bachelor’s degree in finance and/or accounting and local equivalent of chartered accountant certification
  •   A minimum 5-7 years progressive professional accounting and/or financial management experience, preferably in the non-profit and/or development sector
  •  Working experience on a USAID or other international donor-funded project in Pakistan is a must. Knowledge, Skills and Abilities
  •  Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes
  •  Demonstrated experience with MS Excel, word PowerPoint, and accounting software, experience with QuickBooks preferred but not required
  •  Meticulous attention to detail, as well as outstanding critical thinking and problem solving skills
  •   Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure
  •  Hard working and attention to detail is essential.
  •   Excellent organizational, communication, and interpersonal skills.
  •  Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty and competence.
  •  Proven ability to work in a team
  •  Fluency in national language and proficiency in written and oral English required. Interested candidates should submit cover letter, CV, and USAID Form 1420

 

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Age:
25 - 60 Years
Minimum Education:
Bachelors
Degree Title:
BBA Finance/ACCA/ACMA/CA inter with articles completed
Career Level:
Experienced Professional
Minimum Experience:
5 Years (Prior experience with UN, USAID funded projects or INGOs)
Apply Before:
Aug 21, 2017
Posting Date:
Jul 21, 2017
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PQM-USP

N.G.O./Social Services · 1-10 employees - Islamabad

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