Procurement Executive

The role involves managing the procurement of oils, fuels, lubricants, and chemicals to ensure timely and cost-effective supply while maintaining high product quality and continuous availability. The incumbent will be responsible for securing competitive pricing and ensuring compliance with company procurement policies throughout the sourcing and purchasing process.

Key Responsibilities

Procurement & Sourcing: Oversee purchase requisitions by obtaining and evaluating supplier quotations. Prepare comparative statements and process purchase orders in accordance with approved procedures to ensure efficient procurement operations.

Commercial Negotiations: Lead negotiations on prices, payment terms, delivery conditions, and rate agreements to secure favorable commercial terms and optimize procurement costs.

Market Benchmarking: Continuously monitor market price trends, benchmark supplier rates against historical and current prices, and explore alternative sourcing options to maintain competitive advantage.

Cost Optimization: Implement initiatives focused on cost savings, cost avoidance, price retention, and price protection. Maintain detailed supporting calculations and records to validate these efforts.

Supplier Management: Build and maintain strong supplier relationships, monitor supplier pricing, quality, and delivery performance, and proactively resolve any supply issues or commercial disputes.

Order & Supply Management: Track purchase orders and deliveries closely, coordinate with end users and stores teams, and ensure uninterrupted availability of critical materials to support operational needs.

Quality & Compliance: Ensure all procured products meet approved specifications and comply with applicable safety documentation, procurement policies, and the company’s approval matrix.

Reporting & Coordination: Maintain accurate ERP records and prepare comprehensive reports covering expenditure, savings, supplier performance, market trends, and pending orders to support informed decision-making.

Required Qualifications

A bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or a related field is typically required. Proven experience in procurement, particularly in oils, fuels, lubricants, and chemicals, is essential. Strong negotiation skills, market analysis capabilities, and familiarity with procurement policies and ERP systems are critical for success in this role. Excellent communication and stakeholder management skills are also necessary.

Preferred Qualifications and Benefits

Candidates with additional certifications in procurement or supply chain management, such as CPSM or CIPS, will be preferred. Experience working in industrial or energy sectors is advantageous. The role may offer opportunities for professional development and career growth within a dynamic and supportive environment.

This position demands a proactive and detail-oriented professional capable of balancing cost efficiency with quality and compliance to support the company’s operational objectives effectively.