Procurement Executive

The Procurement Executive plays a vital role in sourcing, purchasing, and managing the supply of raw materials, hardware, accessories, packaging, and services essential for furniture manufacturing and retail operations. This position ensures timely procurement while optimizing costs, maintaining quality standards, and managing vendor relationships effectively. The role also involves maintaining appropriate inventory levels to support production schedules and seamless operations.

Key Responsibilities

Procurement & Purchasing
- Source and procure furniture-related materials such as wood, MDF, plywood, laminates, veneers, fabrics, foams, hardware, glass, metals, packaging materials, and consumables.
- Obtain quotations from multiple suppliers and negotiate prices, payment terms, and delivery schedules.
- Generate Purchase Orders (POs) and ensure timely processing and approvals.
- Monitor procurement activities to avoid disruptions in production and operations.
- Maintain procurement records and documentation in line with company policies.

Vendor Management
- Identify, evaluate, and onboard new suppliers to expand the vendor base.
- Develop and maintain strong relationships with existing vendors.
- Conduct supplier performance evaluations based on quality, cost, delivery, and service.
- Resolve supplier-related issues and discrepancies promptly.
- Negotiate contracts and annual pricing agreements as applicable.

Inventory & Planning
- Collaborate with production, warehouse, and sales teams to forecast material requirements accurately.
- Monitor stock levels and reorder points to prevent shortages or overstocking.
- Track lead times to ensure materials are delivered according to production plans.
- Support inventory audits and reconciliation activities.

Cost Control & Analysis
- Analyze market trends and material pricing to identify cost-saving opportunities without compromising quality.
- Prepare comparative cost analyses and supplier evaluation reports.
- Assist management in budgeting and procurement planning.

Quality & Compliance
- Ensure all procured materials meet required quality standards and specifications.
- Coordinate with Quality Assurance and Production departments for material inspections.
- Ensure compliance with company procurement policies and contractual obligations.
- Maintain accurate procurement records for audits and reporting.

Coordination & Communication
- Liaise with suppliers, logistics providers, warehouse, production, and finance teams to ensure smooth operations.
- Follow up on deliveries, invoices, and payment-related matters.
- Coordinate import procurement activities when applicable.
- Provide regular procurement status reports to management.

Required Qualifications
- Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.
- Professional certifications in Procurement or Supply Chain Management are advantageous.

Experience
- 2 to 5 years of procurement or purchasing experience, preferably within the furniture, manufacturing, interior fit-out, woodworking, or related industries.
- Experience in sourcing furniture raw materials and hardware is preferred.

Required Skills & Competencies
- Strong negotiation and vendor management skills.
- In-depth knowledge of furniture manufacturing materials and supply markets.
- Understanding of inventory management and procurement processes.
- Proficiency in ERP systems and Microsoft Excel.
- Strong analytical, cost-management, and problem-solving skills.
- Excellent communication and coordination abilities.
- Ability to work under pressure and meet deadlines with attention to detail.

Key Performance Indicators (KPIs)
- Material availability rate.
- Purchase cost savings achieved.
- Supplier on-time delivery performance.
- Procurement lead time reduction.
- Inventory turnover ratio.
- Purchase order accuracy.
- Vendor performance ratings.
- Reduction in stock-out incidents.
- Compliance with procurement policies and procedures.

Working Conditions
- Primarily an office-based role with regular visits to warehouses, factories, suppliers, and furniture production facilities.
- Travel is required for supplier meetings, sourcing activities, and market surveys.

Work Location: This position requires in-person attendance.