Procurement & Inventory Assistant

Hectacore Systems is seeking a Procurement & Inventory Assistant to join their team at the Islamabad office. This full-time, onsite role involves supporting daily procurement, purchasing, and inventory management tasks. The ideal candidate will be organized, detail-oriented, and proficient in MS Excel, with the ability to maintain accurate inventory records and coordinate effectively with suppliers and internal teams. Working hours are from 11:00 AM to 8:00 PM, with a monthly salary range of PKR 30,000 to 40,000.

Key Responsibilities
- Assist in daily procurement and purchasing activities, including preparing and processing Purchase Orders (POs) and related documents.
- Coordinate with suppliers to confirm product availability, pricing, order status, and delivery schedules.
- Support sourcing efforts for new products and suppliers based on business needs.
- Monitor stock levels and notify relevant teams about low-stock or fast-moving items.
- Maintain and update accurate inventory records regularly.
- Assist with stock counting, reconciliation, and inventory audits.
- Work closely with the warehouse team to verify receipt of purchased goods.
- Track purchase orders from placement through delivery, following up on pending orders as needed.
- Maintain organized records of purchases, invoices, supplier information, and inventory movements.
- Prepare procurement and inventory reports using MS Excel.
- Help identify slow-moving, fast-moving, and overstocked products.
- Coordinate with the Accounts team regarding purchase invoices and related documentation.
- Ensure procurement and inventory data is accurate and well-maintained.
- Perform additional procurement and inventory-related duties as assigned by the supervisor.

Required Qualifications
- Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.
- Fresh graduates or candidates with up to one year of relevant experience are encouraged to apply.
- Proficiency in MS Excel and basic computer skills.
- Basic understanding of procurement, purchasing, and inventory management principles.
- Strong communication and coordination abilities.
- Excellent organizational and record-keeping skills.
- Ability to work accurately with numbers and maintain detailed documentation.
- Detail-oriented with a responsible work approach.
- Basic knowledge of accounting or inventory software is a plus.
- Candidates residing in Islamabad or Rawalpindi are eligible to apply.

This position offers an opportunity to gain hands-on experience in procurement and inventory management within a dynamic work environment. The role requires physical presence at the office location and provides a competitive salary aligned with industry standards for entry-level professionals.