Procurement, Logistics & Fleet Officer

The Pakistan Red Crescent Society (PRCS) Merged Areas HQ is seeking a dedicated Procurement, Logistics & Fleet Officer to join its Health Department based in Peshawar. This position supports the effective management of project procurement, logistics, and fleet operations, ensuring compliance with organizational policies. The role involves coordinating service contracts, leases, travel arrangements, and supporting various project activities such as trainings, workshops, and field surveys. The officer will also oversee the maintenance and management of vehicles and assets for both MAHQ and field locations. Female candidates are encouraged to apply for this 5.5-month project position, reporting directly to the Program Manager.

Key Responsibilities

- Manage all procurement activities for the project, ensuring compliance with PRCS Procurement Policy for sub-contracts, consultant agreements, and purchase orders.
- Identify and liaise with vendors for office leases, utilities, furniture, equipment, and program supplies following PRCS procurement procedures.
- Execute procurement tasks including preparation of RFQs, collection of quotations, comparative analysis, issuance of purchase orders, and preparation of GRNs and waybills.
- Review and process incoming procurement requests, clarifying specifications and coordinating approvals as needed.
- Maintain accurate records of all procurement transactions and ensure an efficient filing system.
- Coordinate and monitor delivery of goods and services, verifying compliance with purchase order terms and specifications.
- Maintain an updated asset register, manage asset disposal, and ensure proper tagging and documentation of all equipment.
- Provide logistics support including inventory management, equipment pre-staging, transportation, and storage.
- Oversee warehouse operations such as packing, crating, storage, and inventory tracking.
- Conduct regular field visits for inspection and timely checks of office and project assets.
- Manage fleet operations, ensuring timely repair, maintenance, and servicing of vehicles to keep them roadworthy.
- Track fuel consumption for field vehicles, prepare monthly fuel efficiency reports, and process fuel bills.
- Prepare monthly purchase plans and update vendor databases, catalogues, and price lists regularly.
- Perform annual property inventories and other reporting duties as assigned.
- Undertake any additional tasks assigned by the IMRO or program managers.

Required Qualifications

- Master’s degree in Supply Chain Management, Logistics, Business Administration, Finance, or a related field.
- Minimum of 2 years of relevant experience in monitoring and evaluation, accountability, or humanitarian program support.
- Strong knowledge of procurement processes and fleet management.
- Excellent organizational and record-keeping skills.

Preferred Qualifications and Competencies

- Experience working in humanitarian program settings is highly desirable.
- Proficiency in report writing and knowledge management.
- Commitment to humanitarian principles and PRCS values including accountability, transparency, and attention to detail.
- Ability to work under pressure and meet deadlines with flexibility and adaptability to changing emergency contexts.
- Adherence to PRCS’s seven Fundamental Principles, code of conduct, safeguarding, and humanitarian standards.
- Willingness to travel extensively to field locations as required.
- Maximum age limit: 45 years.

Applicants should note that all submitted information and documents will be thoroughly verified, and any discrepancies may result in disqualification. PRCS reserves the right to accept or reject any application at any stage of the recruitment process. Only shortlisted candidates will be contacted for testing or interviews. No travel allowance or daily allowance will be provided for attending the test or interview.