Procurement Officer – ACE Group Entities

We are seeking a detail-oriented Procurement Officer to manage the sourcing and procurement of goods and services for various entities within the ACE Group, excluding civil and construction-related purchases. This role requires overseeing competitive sourcing, vendor management, price negotiation, purchase order processing, and maintaining procurement documentation in accordance with company policies and approval procedures. The successful candidate will ensure efficient procurement operations while supporting cost control and compliance across multiple business units.

Key Responsibilities

- Identify, evaluate, and maintain an approved vendor list for IT equipment, office supplies, maintenance services, media equipment, and other necessary goods and services.
- Obtain competitive quotations based on approved requisitions and update quotations to reflect market price changes.
- Prepare comparative statements, verify pricing accuracy, and ensure quotations align with the same scope and specifications.
- Manage vendor communications, conduct negotiations, follow up on deliveries, and resolve invoice-related queries promptly.
- Document vendor evaluations and selection rationale, and perform annual rate benchmarking to support cost control initiatives.
- Assist in preparing annual cross-entity vendor-spend reports for management and Finance departments.
- Process requisitions and purchase orders through the HRMS system, ensuring strict adherence to procurement standard operating procedures (SOPs) and company policies.
- Maintain comprehensive procurement records for each assigned entity and ensure timely processing in line with operational service level agreements (SLAs).
- Coordinate with requesters, Accounts, and other relevant departments to facilitate timely delivery of goods and services and ensure accurate invoice matching.

Required Qualifications

- Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.
- 2 to 4 years of relevant experience in procurement, purchasing, or supply chain operations.
- Strong skills in vendor negotiation, sourcing, and relationship management.
- Proficiency in Microsoft Excel and HRMS or similar procurement systems.
- Good written and verbal communication skills in both English and Urdu.

Preferred Qualifications and Benefits

- Candidates holding a degree or professional qualification specifically in Supply Chain Management or Procurement will be given preference.

This position offers an excellent opportunity to contribute to efficient procurement processes within a dynamic group of companies, supporting operational excellence and cost-effective sourcing strategies.