Posted 6 days ago 43 views
Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), a strategic national initiative aimed at strengthening Pakistan’s agri-trade ecosystem. NAFSA focuses on enhancing regulatory oversight, facilitating trade, and modernizing food safety and trade processes. The successful candidate will join NAFSA’s foundational team and play a vital role in developing systems, processes, and institutional capabilities to support the organization’s mission.
Key Responsibilities
- Support daily procurement activities by coordinating requisitions, preparing file notes, maintaining procurement trackers, and ensuring all documentation complies with procurement rules and NAFSA Standard Operating Procedures (SOPs).
- Assist in the preparation and issuance of Requests for Quotations (RFQs), Requests for Proposals (RFPs), and bidding documents. This includes compiling specifications and Statements of Work (SOWs) from user departments and securing necessary approvals before solicitation.
- Manage vendor communications by handling clarification requests, confirming receipt of bids or quotes, and distributing addenda as needed, ensuring transparency and consistent communication.
- Facilitate bid opening processes, including preparing bid opening minutes, attendance sheets, bid receipt registers, and ensuring secure filing of all bids and quotations.
- Support the evaluation process by preparing comparative statements, compiling evaluation sheets, maintaining evaluation documentation, and assisting in the preparation of award recommendation documents under supervision.
- Maintain comprehensive procurement files and registers, including solicitation documents, bids, approvals, evaluation records, contracts, purchase orders, and correspondence, ensuring traceability, version control, and audit readiness.
- Track procurement cycle timelines, follow up on deliveries, and ensure completion of file close-out requirements such as Goods Receipt Notes (GRNs), handover notes, and warranty documents.
- Assist in managing contract documentation by maintaining vendor performance records, delivery compliance logs, and documenting any issues or escalations for management review.
- Coordinate with the Accounts department to ensure timely invoice processing by providing necessary procurement evidence such as purchase orders, contracts, and delivery confirmations, and resolving any documentation gaps.
- Perform additional duties as assigned by the Assistant Director (Procurement) in alignment with NAFSA’s mandate.
Required Qualifications
- Bachelor’s degree (minimum sixteen years of education) in Business, Supply Chain, Finance, or a related discipline.
- At least 2 years of relevant procurement experience.
- Strong documentation and coordination skills with a high level of integrity.
- Basic knowledge of procurement rules and processes is preferred.
This role offers the opportunity to contribute to a key national initiative aimed at modernizing Pakistan’s agri-trade and food safety landscape. The position is ideal for candidates seeking to develop their procurement expertise within a dynamic and impactful organization.
Skills
Job Details
Pakistan Single Window
What is your Competitive Advantage?
Similar Job Titles
Store Officer & Store Keeper (Construction Site)
Assistant Proposal Coordinator Cum IT Officer
Management Trainee Officer (MTO) – Supply Chain & Logistics
Ali Aziz
CEO
Shopistan
Zohaib Ali
Marketing Manager
Digital Online Devices
Ayesha Shaukat
Social Media Marketing Manager
Ivoke
Zubair Anjum
Business Excellence Specialist
Nestle Pakistan
Usman Habib
Recruitment & Training Executive
ACS Synergy (Pvt) Ltd.
Muzammil Baig
Digital Marketing Manager
IT Services Group
Babar Ahmed Khan
Territory Sales Manager
Engro Foods
Sehrish Azhar
Motivational Speaker & Blogger
Living Upbeat
Aqib Irshad
Head of HR, Training & OD
FINCA
Mona Sharif
Senior Team Lead
Konext PVT. LTD
