Procurement Specialist

This role is designed to support the Procurement team by managing day-to-day Procure-to-Pay (P2P) activities, coordinating with suppliers, and assisting with sourcing efforts. The position ensures timely processing of procurement transactions, proper documentation, and effective follow-up across multiple business entities. The ideal candidate will play a key role in maintaining smooth communication between internal teams, suppliers, and the Finance department to facilitate efficient payment processing and supplier onboarding.

Key Responsibilities

- Support the end-to-end Procure-to-Pay (P2P) process, ensuring all steps are completed accurately and on time.
- Coordinate with internal teams to obtain and follow up on Job Completion Reports (JCRs).
- Liaise with suppliers to manage invoice submissions, ensuring they comply with contractual terms.
- Work closely with the Finance team to verify that all necessary documentation is complete for payment processing.
- Follow up on Purchase Orders (POs), Return to Provider (RTP) requests, supplier documentation, and onboarding requirements.
- Assist with sourcing activities including supplier research and managing Request for Quotation (RFQ) and Request for Proposal (RFP) processes.
- Support vendor meetings by tracking follow-ups and maintaining action items.
- Maintain accurate procurement records and trackers to ensure transparency and audit readiness.

Required Qualifications

- Bachelor’s degree in Business, Supply Chain, Procurement, or a related discipline.
- 1 to 3 years of relevant experience in procurement, purchasing, or supplier coordination roles.
- Strong organizational skills with the ability to manage multiple tasks and follow up effectively.
- Excellent communication skills to coordinate efficiently with internal stakeholders and external suppliers.
- Proficiency in Microsoft Office applications, particularly Excel, to manage data and reporting.
- Ability to work effectively in a fast-paced environment involving multiple entities.

This position offers an excellent opportunity for individuals looking to develop their procurement expertise within a dynamic and multi-entity organization. The role requires a proactive approach and attention to detail to ensure procurement processes run smoothly and suppliers are managed effectively.