Program Development Officer

The Programme Development Officer, reporting to the PDP Manager, plays a vital role in supporting resource mobilization activities, ensuring high-quality reporting, and managing contracts in close collaboration with program teams. This position involves reviewing and editing donor proposals and reports, as well as preparing and disseminating briefing documents that support the organization’s mission in the country. The officer will work closely with program and finance teams to maintain accurate information on donor requirements, contribute to proposal development, and support strategic partnerships, while ensuring compliance with organizational policies on gender equality, child protection, and safeguarding.

Key Responsibilities

Programme Reporting and Documentation:
Maintain and update all donor and program reporting requirements and templates. Lead internal and external reporting processes, ensuring timely, well-written, and donor-compliant reports. Collaborate with program and support staff to prepare donor reports and maintain grant files, reporting calendars, and other tracking tools. Ensure proper storage and accessibility of templates, donor guidelines, and final reports. Support data consolidation and analysis related to program indicators to facilitate periodic reporting. Provide quality assurance by gathering, consolidating, editing, and branding reports, including ad hoc proposals and thematic reports. Offer editorial support to program teams and travel to field sites as necessary to assist with reporting.

Programme Development:
Maintain and update the funding tracker and donor/partnership mapping. Stay informed of donor policies and assist technical and operations staff in understanding them. Analyze funding opportunities and support decision-making processes. Coordinate the development of high-quality proposals and concept notes, including technical and financial components, in collaboration with country office, field bases, and headquarters. Assist with budgeting according to organizational standards and support program design for new business development opportunities. Ensure proper storage and accessibility of proposal documents and provide quality assurance for all submissions.

Strategic Partnerships:
Update and maintain mapping of NGOs, INGOs, universities, and academic partners working in relevant intervention areas. Define strategic partnerships and contribute to collaboration meetings, development of teaming agreements, and facilitation of funding contract signatures. Prepare and distribute minutes of coordination meetings and provide information for missions and visitors regarding organizational activities.

Capacity Building and Training:
Deliver training and technical assistance to staff and partners to enhance the quality and consistency of concept notes, proposals, and reports. Support capacity development related to communication and visibility across projects. Provide training on communication guidelines, content development, case studies, and human interest stories to field teams and partners.

Compliance with Gender Equality, Child Protection, and Safeguarding:
Ensure full understanding and application of organizational policies on gender, child protection, and safeguarding. Incorporate gender and protection components into proposals and implement activities with an inclusive approach. Promote an inclusive office environment free from discrimination based on gender or disability.

Required Qualifications
A degree in Development Studies, International Development, Social Science, or a related discipline is essential. Candidates with a Master’s degree should have at least four years of overall experience, including two years in the development sector. Alternatively, candidates with a Bachelor’s degree should have a minimum of six years of experience, with four years in the relevant development field. Extensive experience in business development, donor scoping, proposal writing, and reporting is required.

Preferred Qualifications and Skills
Proven track record in developing reports for reputable donors and experience with partner reporting is highly valued. Fluency in written and spoken English is mandatory. Strong communication skills with the ability to clearly articulate complex issues to diverse stakeholders are essential. Excellent writing skills and the ability to produce high-quality proposals and documents under tight deadlines are required. Proficiency in computer skills and the ability to work effectively in diverse environments under pressure, managing multiple tasks simultaneously, are important. Experience representing an organization in external communications is an asset.

The contract for this position is valid until December 31, 2026. The organization is committed to preventing abuse and promoting gender equality and diversity. Rigorous background checks will be conducted for all candidates. The recruitment process is free of charge and open to all qualified individuals, including women, men, transgender, and disabled applicants. Compliance with anti-terrorism regulations and confidentiality of personal data will be strictly maintained throughout the hiring process.