Project Coordinator- (Business Support) - US Based (Onsite)

We are a dynamic U.S.-based company committed to delivering exceptional service to clients across the nation. Our core values include professionalism, accountability, teamwork, and operational excellence. We are looking for a motivated Project Coordinator who thrives in fast-paced environments and is passionate about driving projects to successful completion. This role requires managing vendors, clients, and internal teams to ensure timely delivery and adherence to high-quality standards.

Key Responsibilities
Efficiently manage emails, calendars, meetings, tasks, and follow-ups to keep projects on track. Utilize Asana to create and monitor tasks and work orders. Prepare and oversee proposals that support project milestones and progress. Maintain and update the HubSpot CRM system by tracking deals, contacts, and sales follow-ups. Translate communications from leadership—including emails, messages, and voice notes—into clear, actionable tasks with deadlines. Proactively identify any overdue or missed items and follow up to obtain updates. Assist with lead research and business development activities when operational responsibilities allow. Keep leadership organized to ensure critical tasks are not overlooked. Demonstrate strong English communication skills, exceptional organization, attention to detail, and take full ownership of assigned responsibilities.

Required Qualifications
A minimum of a bachelor’s degree is required. Candidates must be fluent in English, with excellent verbal and written communication skills; an American accent is preferred. Experience in Facility Maintenance, Supply Chain, Logistics, Customer Support, or Operations is highly desirable. Strong organizational skills, time management, and the ability to multitask effectively are essential. Candidates should possess excellent problem-solving abilities and a keen eye for detail. The role demands the capacity to work efficiently in a fast-paced, high-volume environment. Proficiency in Microsoft Office applications such as Excel, Word, and Outlook is required, along with the aptitude to quickly learn new software tools.

Preferred Qualifications and Benefits
We offer a competitive salary that reflects experience and skills. There are ample opportunities for career advancement within our rapidly growing U.S.-based company. Our work environment is professional, supportive, and collaborative, fostering employee development. Performance-based incentives are provided to reward outstanding contributions. Employees receive paid leave and company benefits.

Additional Information
This is a full-time, in-person position based in PECHS, Karachi. The working hours are Monday to Friday, from 6:00 PM to 3:00 AM. Candidates should be prepared to discuss their experience with HubSpot CRM and Asana, fluency in English, previous work with international clients, and any involvement in international project coordination related to Facility Maintenance, Supply Chain, or Logistics.