Project Management Support Specialist

The Project Management Support Specialist provides comprehensive support to project teams, ensuring efficient project implementation, monitoring, and reporting in line with UNOPS policies and procedures. The incumbent contributes to the successful delivery of projects by assisting in planning, coordination, and administrative tasks, thereby facilitating the achievement of project objectives and client satisfaction.

Functions / Key Results Expected

1. Project Coordination and Implementation Support

Provide comprehensive project management support to multiple ongoing projects, ensuring adherence to project plans, timelines, and budgets.
Assist the Project Management Infrastructure Support Specialist in coordinating project activities, resources, and information flow.
Facilitate communication and collaboration among project stakeholders, including internal teams, partners, and beneficiaries.
Support the preparation and review of project documentation, including work plans, progress reports, and financial statements.

2. Project Management Support-Monitoring, Reporting, and Quality Assurance

Provide project management support to ongoing activities, including developing plans, monitoring progress, and identifying potential risks and issues.
Prepare regular project status reports, highlighting achievements, risks, and mitigation strategies.
Ensure compliance with UNOPS policies, procedures, and quality standards throughout the project lifecycle.
Assist in the development of project budgets according to the planned activities.
Support the organization of project review meetings and follow up on action points.
Coordinate project activities and ensure effective communication among project team members and stakeholders.
Prepare project status reports and presentations for management and stakeholders.

3. Technical Proposal Development

Assist in the development of technical proposals for potential projects, including drafting technical sections, preparing budgets, and coordinating with technical experts.
Ensure proposals are compliant with UNOPS guidelines and client requirements.
Support the submission of proposals and follow up with clients to address any questions or concerns.

4. Stakeholder Engagement

Build and maintain strong relationships with key stakeholders, including UN agencies, government partners, and other relevant organizations.
Facilitate meetings and workshops to gather input and feedback from stakeholders.
Represent UNOPS at meetings and conferences to promote project activities and build partnerships.

5. Knowledge Management and Reporting