Project Officer

Position Summary:

Project Officer (PO) will report to Program Manager and PO will be responsible to lead the office in D.I.Khan and will supervise day to day operational matters within given mandate in target districts. The Officer will be responsible for the district level implementation, monitoring and coordination. The post holder will be responsible for supervision and implementation of project activities in target districts. S/he will provide ongoing technical and administrative support to project team. PO will be also responsible to monitor the activities of its implementing partner and will take updates on regular basis to their line managers. The incumbent will assist PO in developing and maintaining coordination and liaison mechanism with relevant line departments at district levels, district governments, and target communities. The post holder will be responsible for reporting, field monitoring and ensuring quality implementation according to Organization reporting tools, Program Management Standards, checklists and project deliverables. S/he must know/learn and abide by organizational rules, regulations, and donor requirements and compliance.

Summary of key functions/accountabilities: 

• Support to project planning and implementation
• District level operational management, monitoring and coordination
• Technical support to project and partner staff
• Stakeholder coordination and liaison
• Data management and Reporting

Key Responsibilities:

Project implementation, Coordination and Team Management:

• Ensure the smooth implementation of emergency response project to support host and Afghan Refugees in D.I.Khan, Khyber Pakhtunkhwa, Pakistan.
• Supervise and support implementation/field teams ensuring that performance and development plans are followed.
• Take regular updates from Implementing partner and will visit their ongoing activities to complete the process and progress monitoring process.
• Lead the process in the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices, timelines and donor guidelines.
• Assist Monitoring team and project staff in the development of criteria and mechanism for selection of beneficiaries in the target districts.
• Lead the community support activities including community awareness campaigns, dissemination of IEC material in the targeted areas for community support groups.
• PO will ensure completion of the project in a timely manner and within the budgetary limits.
• Develop project reports on a timely basis.
• Maintain and manage record of all project documents in hard and soft forms.
• PO help out in tracking and maintaining project expenditure within its budget.
• Provide technical and administrative support in development of technical trainings program for staff members Government and stakeholders
• Work closely with the PM and Organization all department to ensure the timely procurement of required items

Project monitoring, Reporting and Quality

• PO will supervise the planning process and will share the Detail Implementation Plan for review and approval to PM and M&E section
• PO will also coordinate with partner organization to take DIP for their set activities to monitor according to proposed plan
• All project activities will be set high quality performance targets ensuring adherence to technical standards, best practices and donor guidelines
• Ensure implementation of a results-oriented internal monitoring & evaluations, accountability and learning mechanisms to maintain quality of project interventions
• Liaise with M&E departments to ensure sharing of lessons learned, tools and systems.
• Compile and finalize project reports and ensure that files are properly maintained in the office

Operational Management (Logistic, Procurement and administration)

• Supervise field level procurement, administration, fleet, other support functions and ensure necessary technical support
• Ensure all set procedures are followed in procurement of goods and services and report if any deviation is observed. 

Partner and Financial Management

• Ensuring accurate utilization of budget according to Organization and donor compliance.
• Immediately flag any deviations from the budget
• Liaise closely with the finance department to ensure that financial transactions and advances/liquidations are done on time and are accurate
• Monitor and ensure that all program and spending targets for program activities are being met.

Representation

Represent Organization at district level coordination meetings (if asked to) and ensure close coordination and collaboration with Government (provincial & district), UN agencies, IPs and Stakeholders.

Qualifications & Requirements:

• Master degree in social sciences or other relevant discipline.
• A minimum of three years of professional experience in planning and management, and/or coordination & liaison. Relevant experience in humanitarian and emergency response and related areas, in community engagement, health, livelihoods, program/project development and management is an asset.
• Excellent English and local language proficiency skills (written, reading and spoken).
• Excellent management, teambuilding, communication & networking skills.
• Proven ability to effectively manage relationships with stakeholders.
• Strong organizational skills and resourcefulness
• Willingness and ability to travel

Duration of Assignment: 6 months 

This position is open on rolling basis and will be filled upon the availability of a suitable candidate.  

We are an equal opportunity employer.