Project Procurement Analyst [Open to internal and external applicants]

The Project Procurement Analyst will provide essential procurement planning, coordination, and management support for UNDP’s Rule of Law Programme in Pakistan. This role involves facilitating transparent, competitive, and value-for-money procurement of goods, services, works, and specialized technical expertise in line with UNDP policies and programme requirements. The Analyst will work closely with programme and Country Office teams to ensure procurement processes are timely, compliant, and aligned with project objectives, particularly focusing on infrastructure, ICT equipment, and digital justice solutions. Based in Islamabad, the position requires travel to implementation sites in Khyber Pakhtunkhwa and Balochistan.

Key Responsibilities

Procurement Planning and Advisory Support: Prepare, update, and monitor the programme procurement plan. Review procurement needs and advise on strategies, timelines, and documentation. Identify potential risks or delays and recommend solutions. Coordinate procurement planning with financial and operational teams to align resources and priorities.

Solicitation and Evaluation Coordination: Oversee preparation and quality review of procurement documents, including requisitions, solicitation materials, and evaluation criteria. Manage solicitation processes ensuring fairness and transparency. Facilitate bidder communications, pre-bid meetings, and evaluation panels. Prepare procurement submissions and recommendations for approval.

Contract Award and Vendor Management: Coordinate contract award processes and maintain oversight of contracts, purchase orders, and deliverables. Support contract administration including amendments and extensions. Monitor vendor performance, document issues, and assist in resolving procurement-related challenges. Ensure orderly contract closure with complete documentation.

Specialized Procurement Support: Manage procurement activities related to infrastructure, refurbishment, ICT, and specialized technical services. Collaborate with technical teams to ensure clear requirements and appropriate procurement approaches. Conduct market research to inform procurement strategies and promote sustainable, socially responsible procurement practices. Identify and mitigate risks associated with complex procurements.

Compliance, Monitoring, and Reporting: Ensure all procurement actions comply with UNDP policies, donor requirements, and delegated authorities. Maintain accurate, audit-ready procurement records and trackers. Provide regular updates on procurement status, risks, and decisions to management. Support audits, reviews, and implementation of recommendations. Stay updated on procurement policy changes and promote best practices within the programme.

Required Qualifications

Education: Advanced university degree (Master’s or equivalent) in Business Administration, Public Administration, Procurement, Supply Chain Management, Finance, Economics, Management, or related fields. Alternatively, a Bachelor’s degree with two additional years of relevant experience will be considered. CIPS Level 3 certification is highly desirable and should be obtained within one year if not held at recruitment.

Work Experience: No professional experience required for candidates with a Master’s degree. Candidates with a Bachelor’s degree must have at least two years of relevant experience in procurement, supply chain management, contract management, or related areas.

Language: Fluency in English and Urdu, both spoken and written, is required.

Preferred Qualifications and Benefits

Experience in procurement planning and implementation for goods, services, and works is preferred. Familiarity with preparing solicitation documents, tender processes, bid evaluations, and contract administration is advantageous. Knowledge of procurement policies, ethical standards, and internal controls is desirable.

Experience with procurement of infrastructure, ICT equipment, digital systems, or specialized technical services is a strong asset. Skills in market research, sourcing, procurement analysis, and vendor performance management are beneficial. Prior exposure to donor-funded programmes or international development settings is highly valued.

Proficiency with enterprise resource planning, e-procurement, or procurement management systems, especially UNDP Quantum or similar platforms, is advantageous. Strong analytical, organizational, communication, negotiation, and stakeholder coordination skills are essential.

Previous work experience with UN agencies or international organizations is a plus. Professional certification or specialized training in procurement, supply chain management, contract management, or public procurement will enhance candidacy.

The position requires travel to programme sites for procurement planning, market assessments, site visits, contract monitoring, and coordination activities. UNDP is an equal opportunity employer committed to diversity, inclusion, and a harassment-free workplace. Candidates are encouraged to apply regardless of background, with recruitment decisions based on merit and suitability.