Property Manager

This role involves managing end-to-end real estate transactions and projects, ensuring smooth coordination among all parties involved. The position requires close collaboration with lenders, title companies, escrow officers, agents, and other stakeholders to proactively address any delays. The successful candidate will maintain accurate records in CRM and transaction management systems, handle executive scheduling and travel arrangements, and prepare professional documentation and correspondence. Additionally, the role supports daily administrative operations while maintaining strict confidentiality due to access to sensitive information.

Key Responsibilities

- Coordinate real estate transactions and projects from start to finish, tracking listings, offers, contracts, inspections, closing timelines, and outstanding tasks.
- Communicate directly with lenders, title companies, escrow officers, agents, and other stakeholders to ensure timely progress and flag potential delays.
- Maintain and update CRM and transaction management platforms such as MLS-adjacent tools, Dotloop, SkySlope, or Follow Up Boss with accurate and current information.
- Manage executive calendars, scheduling, and travel arrangements for US-based principals, balancing competing priorities with sound judgment.
- Prepare and organize documentation, reports, and client-facing materials, ensuring accuracy and a polished, professional presentation.
- Draft and manage professional correspondence on behalf of leadership with clients, agents, and partners.
- Monitor project and portfolio status across multiple listings or deals, identifying risks or bottlenecks proactively.
- Support daily business operations including expense tracking, vendor coordination, and general office support.
- Maintain strict confidentiality and discretion when handling executive schedules, client information, and sensitive deal data.

Required Qualifications

- 3 to 4 years of professional experience within the US real estate industry, including brokerage support, transaction coordination, property management, or real estate investment operations.
- Solid understanding of US real estate transaction workflows and terminology such as listings, escrow, closing, contingencies, and contracts, gained through direct industry experience.
- Excellent written and verbal communication skills in English, with the ability to professionally represent the business to US-based clients and partners.
- Strong organizational skills with a proven ability to manage multiple projects, deadlines, and stakeholders simultaneously without overlooking details.
- Proficiency in real estate and productivity tools, including CRM/transaction management platforms, Google Workspace or Microsoft Office, and scheduling tools.
- Availability to work during US business hours (EST, CST, or PST as required).
- Bachelor’s degree preferred, or equivalent practical experience in real estate operations.

Preferred Qualifications

- Experience supporting a real estate broker, investor, or principal in an executive assistant or right-hand capacity.
- Familiarity with platforms such as Dotloop, SkySlope, Follow Up Boss, kvCORE, Propstream, or similar tools.
- Experience with light bookkeeping, expense tracking, or coordination with finance/accounting teams.
- Prior experience working remotely while supporting a US-based team.

This position offers the opportunity to work closely with senior leadership in a dynamic real estate environment, requiring a detail-oriented and proactive professional who thrives in managing complex transactions and multiple priorities.