Purchase Manager

Butt Sweets & Bakers Premium & Butt Karahi

Lahore , Pakistan

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Posted 2 hours ago Report Job

We are seeking a dedicated Procurement and Purchasing Officer to manage the end-to-end purchasing activities for our bakery operations. The ideal candidate will be responsible for sourcing raw materials, ingredients, packaging, and operational supplies, ensuring timely procurement to support uninterrupted production. This role requires strong vendor management skills, cost control awareness, and effective coordination with multiple departments to maintain optimal inventory levels and uphold quality standards.

Key Responsibilities

Procurement & Purchasing
Manage daily purchasing activities in line with company requirements. Purchase bakery raw materials, ingredients, packaging materials, and operational supplies while ensuring timely procurement to prevent production delays. Develop and implement purchasing plans based on stock needs, and ensure all purchases comply with approved specifications.

Vendor & Supplier Management
Identify, evaluate, and develop reliable suppliers. Negotiate prices, payment terms, and delivery schedules to secure favorable agreements. Maintain strong professional relationships with suppliers and obtain multiple quotations before finalizing purchases. Regularly assess supplier performance in terms of quality, pricing, and delivery reliability.

Cost Control & Budget Management
Control purchasing costs by identifying cost-saving opportunities and comparing market prices. Negotiate competitive rates without compromising quality and ensure all purchases stay within approved budgets. Monitor market price fluctuations to make informed purchasing decisions.

Inventory & Stock Management
Coordinate closely with Warehouse and Store departments to monitor stock levels and ensure timely replenishment. Prevent overstocking, shortages, and unnecessary purchases by maintaining minimum and maximum stock levels. Ensure proper documentation of all purchased materials.

Quality Assurance
Ensure all purchased materials meet company quality standards by collaborating with Quality Control and Production teams. Reject substandard or damaged materials and verify expiry dates and shelf life of food ingredients. Maintain approved supplier and product specifications to guarantee consistent quality.

Purchase Documentation & Reporting
Maintain accurate records of Purchase Orders, quotations, invoices, and supplier information. Ensure purchases follow an approved authorization process. Prepare daily, weekly, and monthly purchase reports, and keep track of supplier payments and outstanding balances. Promote transparency and accuracy in all procurement transactions.

Departmental Coordination
Work closely with Production, Warehouse, Accounts, Quality Control, and Operations departments. Collect purchase demands from relevant teams and ensure timely delivery of materials to the factory and branches. Address and resolve supplier-related issues and delivery delays promptly.

Required Qualifications
- Proven experience in procurement and purchasing, preferably within the food or bakery industry.
- Strong negotiation and vendor management skills.
- Ability to manage budgets and control costs effectively.
- Excellent organizational skills with attention to detail in documentation and reporting.
- Good communication and interpersonal skills for cross-departmental coordination.
- Knowledge of quality assurance standards related to food ingredients and packaging.

Preferred Qualifications and Benefits
- Experience working with inventory management systems.
- Familiarity with market price trends and supplier evaluation techniques.
- Competitive monthly salary ranging from Rs60,000 to Rs80,000.
- Work location is in person, providing direct engagement with operational teams.

This role offers an excellent opportunity to contribute to the smooth functioning of bakery production through efficient procurement and supplier management. If you are detail-oriented, proactive, and skilled in managing purchasing processes, we encourage you to apply.