Purchase Officer

We are seeking a detail-oriented and proactive Purchase Officer to join our team within the hospitality industry. The successful candidate will oversee procurement activities, source reliable suppliers, negotiate competitive prices, and ensure product quality while maintaining cost efficiency. This role requires close collaboration with various departments to meet the operational needs of the property effectively.

Key Responsibilities

- Manage the procurement of food and beverages, housekeeping supplies, guest amenities, engineering materials, and other hotel operating supplies.
- Receive and review purchase requisitions from different departments, verifying stock availability before initiating purchases.
- Obtain and evaluate supplier quotations, prepare comparative statements, and negotiate competitive prices and payment terms.
- Process purchase orders in line with approved procurement policies and authorization limits.
- Coordinate with suppliers to ensure timely delivery and adherence to approved quality standards.
- Maintain an updated database of approved suppliers and monitor vendor performance regularly.
- Work closely with Stores, Finance, Kitchen, Housekeeping, and Engineering departments to ensure smooth procurement operations.
- Verify purchase documentation, including quotations, purchase orders, delivery notes, and invoices for accuracy.
- Monitor market prices, identify cost-saving opportunities, and support budget control initiatives.
- Maintain accurate procurement records and ensure compliance with company policies and internal audit requirements.

Required Qualifications

- Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or a related field.
- Relevant experience in procurement or purchasing, preferably within the hotel or hospitality industry.
- Knowledge of hotel operating supplies, food and beverage procurement, and supplier management.
- Strong negotiation, communication, and analytical skills.
- Proficiency in MS Excel and procurement or ERP systems.
- Excellent attention to detail, integrity, and the ability to manage multiple priorities effectively.

This position offers an opportunity to contribute to the operational success of a hospitality property by ensuring efficient procurement processes and cost-effective supplier management. Candidates with a proactive approach and strong organizational skills will thrive in this role.

Interested applicants are encouraged to apply with an updated CV, clearly indicating their interest in the Purchase Officer position. Please share this opportunity within your professional network to help us find the best fit for this role.

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