Posted May 29, 2023 680 views
Purpose & Background of the Position:
The Admin & Logistics Officer is based in district DG Khan where donor funded project shall be implemented. This position is expected to assume overall project responsibility of Administration and Logistics. The position is required to ensure that all the project activities of Administration and Logistics are in accordance with policy and procedures are as laid down in the Qatar Charity’s policy manual. The efforts will be made to achieve the desired project objectives.
Major Tasks:
- Ensure compliance with all regulatory requirements as relating to QC Policies
- Contribute to the detailing of the admin, and logistical activities in the Project Implementation Plan (PIP).
- Ensure all the project procurement on time as per QC procurement protocols.
- Plan the Administrative, and Logistics needs according to the results of the Rapid Need Assessment conducted by the field team.
- Provide the Administrative, and Logistics inputs during the acceptance of incoming all supplies and materials at the warehouse or project site.
- Regularly update supplies and payment records of the respective staff and vendors.
- Cross-check the specification of supplies and materials along with the field engineer vis-à-vis approved samples and properly maintained supply register on daily basis.
- Closely monitors commodity end use, warehouse management and relief supplies handling;
- Formulates and coordinates all relief supplies control measures, supplies tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels.
- Responsible for the overall Administration, Asset, Warehouse, and Fleet Management.
- Conduct all the administrative, and logistical procedures to comply with the Qatar Charity’s approved policies.
- Given the limitation of human resources imposed by the Donor, segregation of duties will be cross-matched with the staff in Country Office.
- To ensure the self-safety and security by observing the security protocols of the country office and the donor.
- Perform general administrative duties; tending, postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required
- Organize events or meetings as required
- Under the supervision of the Project manager support the movement of all goods and equipment in coordination with the Logistic Coordinator to ensure efficient and timely delivery of the supply of Project.
Qatar Charity’s Core Values and Commitments
- The Qatar Charity staff and employees must adhere to the values and principles outlined in the Qatar Charity code of conduct.
- Qatar Charity operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
- Qatar Charity is committed to ensuring that QC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the QC’s Safeguarding Policy.
Job Details
Diversity Inclusion:
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
Qatar Charity
Qatar Charity (QC) is an international non-profit and non-governmental humanitarian organization founded in the State of Qatar in 1980. In Qatar, QC is duly registered with the Ministry of Endowment and Islamic Affairs - Serial No. 06 dated 24/07/1994 - under law No (2) of 1974, amended by decree-law No (17) 1989 and law No (8) of 1998, which regulates the work of private societies and foundations. In Pakistan, Qatar Charity is duly registered with the Economic Affairs Division, Ministry of Economic Affairs & Statistics under Registration No. 4(69) EA.NGO/06. QC has its headquarters in Doha, State of Qatar and is administered by a General Assembly and a Council of Directors supported by a set of executive specialized departments and sections overseeing the execution of its yearly action plan and strategy.
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