Posted Jul 08, 2025 432 views
We are seeking a dynamic and detail-oriented Executive Assistant to support the Chief Operating Officer. The ideal candidate will possess advanced skills in Excel and Google Sheets, excel in multitasking, and serve as the central communication hub for the COO’s office. This role is critical in managing operations, streamlining data workflows, and ensuring projects are delivered efficiently. The candidate must be willing to work in US time zone (Nightshift as per Pakistan Standard Time)
Key Responsibilities
Data & Reporting
- Create, manage, and optimize reports using Excel and Google Sheets
- Able to work on Google Forms for data collection
- Apply advanced formulas and data validation rules for reporting accuracy
- Design and maintain graphical dashboards and visual data presentations
Project Coordination
- Track project timelines and deliverables across departments
- Prepare progress updates and documentation for ongoing initiatives
- Coordinate cross-functional workflows and maintain organized records
Office Communication & Management
- Act as a single point of contact for all internal and external queries
- Liaise with vendors, partners, and team leads professionally
- Uphold confidentiality in sensitive communications and business documents
Executive Support & Scheduling
- Manage the COO’s calendar, meetings, and travel logistics
- Send reminders for meetings, deadlines, and follow-ups
- Prepare meeting agendas, take notes, and circulate action items
Qualifications
- The candidate should have a proven record of English speaking, writing & listening
- Strong expertise in Excel and Google Sheets, including formulas, pivot tables, and data validation
- Experience in graphical data design and dashboard creation
- Proven ability to manage multiple tasks and tight deadlines effectively
- Excellent communication and organizational skills
- Track record of supporting executive-level professionals and handling projects independently
- Ability to maintain professionalism, poise, and discretion in high-stakes environments
Bonus Skills
- Familiarity with project management tools (Notion, Asana, Trello)
- Knowledge of Google Apps Script or Excel VBA
- Experience in digital media, SEO, or content strategy
- Comfortable drafting contracts, business proposals, and structured documentation
Job Details
Quad Roots Technology
At QuadRoots Technology, we started with a simple but powerful belief: Success is built on the right foundation. Founded by a dynamic group of professionals with diverse backgrounds, QuadRoots was born out of a desire to help businesses thrive in the ever-evolving digital world. What began as a small team of 12 visionaries with a shared goal has now evolved into a forward-thinking digital solutions company. Our journey has been driven by a passion for innovation and a commitment to creating tangible, lasting impact for our clients. Through years of dedication, we’ve fine-tuned our strategies and processes, making us a trusted partner for businesses looking to grow and succeed in the digital space.
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