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Job Description

About Company:

  • RapidTack is a Research and Development (R&D) organization that deals with product research and development in the field of Robotics, Artificial Intelligence, Machine learning, and Software development.
  • We aspire to develop products that will help in improving the human lifestyle—by bringing assistive machines and concepts into daily life.
  • With a team of highly creative and enthusiastic tech experts, we are working on the state-of-the-art technologies and shedding light to the cutting-edge field of automation.

About the Role:

  • An ideal candidate should be able to provide administrative assistance to the CEO.
  • As an executive assistant, you will be responsible for conducting research, making presentations, prepare reports, arrange travelling and handle information requests.
  • You will also perform duties related to clerical work, preparing correspondence, arranging conference calls, scheduling meetings, taking notes at meetings, and running reports.
  • The ideal candidate should be able to handle the workload and should be able to work in a fast-paced environment.

Responsibilities:

  • Duties include but are not limited to: Multiple diary management local and International travel coordination.
  • Booking and arranging travel, transport and accommodation.
  • Provide administrative assistance, such as composing and editing emails, draft memos and prepare communication on behalf of the CEO.
  • Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence.
  • Maintain the company’s records, reports, and documents.
  • Organize meetings by scheduling, sending reminders when necessary.
  • Make outgoing calls on behalf of CEO when required.
  • Manage CEO’s day to day calendar, make appointments and prioritize sensitive matters.
  • Coordinate travel arrangements and create trip itineraries.
  • Manage social media pages related to CEO
  • Works closely and effectively with the CEO to keep him well informed of upcoming, managing an extremely active calendar of appointments.
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes of meetings.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  •  Conduct research and prepare presentations or reports as assigned or required.
  •  Provides a bridge for smooth communication between CEO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Sense for the issues taking place in the environment and keeping the CEO updated.
  • Keeping the Director updated about the recent updates like emails, letters and information of similar nature.
  •  Keep and maintain an accurate record of papers and electronic correspondence on behalf of Director.
  • Able to prepare all kind of documents, including Inter-office Memos, reports and presentations.
  • Any other task assigned by the management.

Skills & Abilities:

  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
  • Proficient in Google Docs, Google Sheets, Google Presentations and Google Calendar
  • Multitasking
  • Can to attitude
  • Ability to Prioritize tasks
  •  Ability to learn new software
  • Ability to conduct research and present data in a well-written manner.
  • Ability to work independently
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Excellent management, time-management, and problem-solving skills.
  •  Monday.Com is a plus

Qualification Requirement:

  • Master’s degree or equivalent experience with social sciences.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Other Requirement:

  • A good laptop with 2 hours battery backup
  • A good pair of headphones
  • Internet with backup internet
  • Electricity backup (Ups/Generator/Others)
  • Dedicated area/separate room for work

Office Timings:            

  • Monday to Friday (11:00 AM to 08:00 PM)
  •  Saturday (11:00 AM to 03:00 PM)

Compensation:

  • Market competitive salary will be offered to the right candidates.

Job Details

Job Channel:
Industry:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Gender:
Female
Age:
18 - 32 Years
Minimum Education:
Masters
Degree Title:
O Levels, A Levels with Masters from any reputed University.
Career Level:
Experienced Professional
Experience:
3 Years - 5 Years
Apply Before:
Apr 01, 2021
Posting Date:
Mar 01, 2021
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Rapidtack (SMC-PRIVATE) Limited

Services · 11-50 employees - Islamabad, Karachi, Lahore, Rawalpindi