Document Holder

Ray Medix is seeking a responsible and detail-oriented Document Holder to efficiently manage and safeguard the companys physical and digital documents and records. This role involves organizing, maintaining, and ensuring the confidentiality of official documents such as employee files, appointment letters, agreements, and other important records. The ideal candidate will demonstrate strong organizational skills and the ability to maintain a systematic filing system that supports quick retrieval and accuracy in managing company documentation. The Document Holder plays a vital role in supporting Ray Medixs compliance with record retention policies and internal documentation standards. This position requires attention to detail and punctuality in handling incoming and outgoing documents, updating registers, and assisting with departmental filing needs. The role does not include team management responsibilities but demands a proactive approach toward ensuring the completeness and integrity of company records.
Responsibilities

Maintain and organize both physical and digital company records with accuracy.
Manage employee files, appointment letters, agreements, and other human resource-related documents.
Ensure proper filing, indexing, labeling, and documentation to facilitate quick and easy retrieval of records.
Maintain detailed incoming and outgoing document registers to track document flow.
Scan, photocopy, print, and arrange company documents as required for operational purposes.
Safeguard company documents to maintain confidentiality and prevent unauthorized access.
Keep records updated regularly and ensure documents are easily accessible for authorized personnel.
Assist in preparing and maintaining departmental files ensuring completeness and organization.
Follow up on any missing, incomplete, or pending documents to maintain document integrity.
Perform additional documentation and administrative tasks as assigned by management to support organizational efficiency.