Tendering Support Staff

In this role, the Tendering Support Staff is responsible for reviewing tender notices and bidding documents, arranging all necessary documentation for tender submission, and tracking tender opportunities. The incumbent supports coordination among departments, manages quotations and bill of quantities (BOQs), and ensures all tender documentation adheres to compliance standards and organizational policies. This position emphasizes strong communication skills and thorough attention to detail to maintain accurate record keeping and correspondence related to tendering activities. The successful candidate will contribute to the competitive bidding process by ensuring all proposals are professionally prepared and submitted according to schedule, enhancing the companys chances of securing contracts.
Responsibilities

Prepare and compile tender documents accurately for submission.
Review tender notices and bidding documents to understand requirements and deadlines.
Arrange and organize all necessary documents required for tender submission.
Track and manage government and private tenders to identify suitable opportunities.
Maintain tender deadlines and submission schedules to ensure timely delivery.
Coordinate with relevant departments to gather quotations, BOQs, and supporting documents.
Manage tender-related correspondence and maintain comprehensive records for audit and compliance.
Ensure compliance with tender and procurement procedures throughout the submission process.
Perform risk assessments and monitor compliance requirements associated with tenders.
Utilize bid management and proposal management software to streamline tender processes.
Undertake market research to support proposal development and cost estimation.
Analyze legal and contractual documents related to tenders to identify key obligations.
Assist in the preparation of technical writing and clear documentation to support proposals.
Communicate effectively with stakeholders to clarify tender requirements and resolve issues.
Maintain proficiency in tender documentation preparation using MS Office tools, particularly Word and Excel.
Support proposal writing activities that highlight organizational strengths and capabilities.