Receptionist (Female) - Head Office

Hydrochina International Engineering Co., Ltd.

Karachi , Pakistan

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This role involves managing front desk operations and providing comprehensive administrative support within the organization. The successful candidate will be responsible for welcoming visitors, handling incoming calls, and responding to various inquiries. Additionally, the position requires maintaining accurate records of visitors, managing meeting schedules, and handling correspondence and documentation efficiently. Coordination of business travel arrangements, including flights, accommodations, airport transfers, and detailed itineraries, is a key part of the role. The candidate will also assist with visa applications, prepare invitation letters and supporting documents, and liaise with travel agencies as needed. Maintaining confidential records related to employee travel, passports, and visas is essential. The role supports HR and Administration teams by performing various administrative tasks and other duties as assigned.

Key Responsibilities

- Manage reception duties, greet visitors, handle telephone calls, and address inquiries professionally.
- Maintain accurate visitor logs, organize meeting schedules, and manage correspondence and documentation.
- Coordinate all aspects of business travel, including booking flights, hotels, arranging airport transfers, and preparing travel itineraries.
- Assist with visa application processes by preparing invitation letters, gathering supporting documents, and coordinating with travel agencies.
- Maintain confidential records of employee travel, passports, and visa information securely.
- Provide administrative support to HR and Administration departments and undertake additional tasks as required.

Required Qualifications

- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Between 1 to 3 years of relevant experience in front desk operations, administrative roles, or travel coordination.
- Strong communication skills, with the ability to organize tasks effectively and manage time efficiently.
- Proficiency in Microsoft Office applications and a good command of the English language.
- Experience in travel and visa coordination is preferred.

Preferred Qualifications and Additional Information

- Knowledge of the Chinese language is considered an advantage.
- The position requires working on-site, ensuring direct interaction with visitors and internal teams.

This role offers an excellent opportunity for candidates looking to develop their administrative and travel coordination skills within a dynamic work environment.