Executive Assistant – UK Operations

Recruit AI

Multiple Cities, Pakistan

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Posted 3 hours ago Report Job

PKR. 100,000 - 100,000/Month

Recruit AI seeks a highly organized and proactive Executive Assistant to support UK-based business operations remotely during UK business hours. The successful candidate works independently to handle various administrative and operational tasks that ensure efficient management of emails, appointments, correspondence, and documentation. This role requires strong digital literacy, including familiarity with AI tools such as ChatGPT, to enhance productivity and streamline business activities. The Executive Assistant plays a critical role in maintaining smooth workflows across different stakeholders by taking ownership of daily tasks and ensuring deadlines are consistently met. This position demands excellent time management and communication skills, attention to detail, and the ability to juggle multiple priorities simultaneously. As the role does not involve managing a team, it focuses on individual contribution through self-motivation and a proactive approach. Comfort with MS Office and Google Workspace applications is essential, alongside the ability to generate reports, presentations, and perform thorough online research to support business decisions. The Executive Assistant will be a key point of contact for suppliers, agents, and legal representatives, requiring professional conduct and an ability to coordinate effectively under minimal supervision.
Responsibilities

Manage, monitor, and respond to emails and correspondence promptly to ensure ongoing communication flow.
Maintain daily task lists, reminders, and schedules to keep operations organized and on track.
Arrange, coordinate, and confirm appointments and meetings across different time zones within UK business hours.
Follow up regularly with suppliers, agents, solicitors, and other external stakeholders to facilitate smooth business operations.
Prepare, organize, and maintain documents, reports, spreadsheets, and other business-related materials accurately.
Conduct online research to gather relevant information that supports business planning and decision making.
Use AI-powered tools such as ChatGPT and other digital applications to automate repetitive tasks and enhance productivity.
Create clear, concise presentations, reports, and marketing materials to assist with communication and project delivery.
Keep detailed records of activities and ensure all tasks are completed within agreed deadlines.
Identify pending tasks proactively and address them independently without requiring constant supervision.
Communicate professionally with internal and external stakeholders to represent the company effectively.
Adjust priorities dynamically to manage multiple responsibilities in a fast-paced, remote working environment.