Timekeepers have the ability do everything a supervisor or an employee can do in CalTime.
However only timekeepers can edit historical pay periods that have been sign-off, and edit additional information (i.e. meal break, OT, shift different).
• Review departmental timecards to ensure employee’s time is accurately recorded and complete
• Sign-off on the departmental timecards by the timekeepers Sign-off deadline
• Assist supervisors and employees with edits or questions regarding CalTime
• Work with employee and or supervisor to resolve errors (i.e. missed punches, meal break adjustments, correct job)
• Produce and review audit reports via CalTime or blu o Correct errors on the N/E CalTime error report o Review and make necessary corrections in regards to the Leave reconciliation error report o Review the CTO report and ensure balances are in sync with PPS o Restore lost accruals in PPS for employees that appear on the Exempt Lost Accruals report o Review the biweekly reconciliation report and process adjustments in CalTime or PPS if needed
• Consider payroll deadlines and timing and determine if manual pay processing must take place in the PPS payroll system.
• Act as the front line support for questions from employees and supervisors and determine if an issue needs to be escalated to the CalTime business systems analysts for further review
• Submit requests to CalTime business systems analyst for leave balance resets
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