Sales Assistant

Pavago is seeking a detail-oriented Sales Assistant to join a dynamic sales team in a full-time, remote capacity during U.S. business hours. This role focuses on supporting daily sales operations by managing CRM systems, coordinating schedules, tracking pipeline activity, preparing sales materials, and facilitating client communication. The Sales Assistant ensures that the sales process runs smoothly, allowing Account Executives and sales leaders to concentrate on closing deals and nurturing client relationships. You will be responsible for maintaining CRM accuracy, organizing meetings and follow-ups, drafting proposals, and generating reports to keep the sales pipeline transparent and active.

Key Responsibilities

- CRM Management & Pipeline Support: Maintain accurate and up-to-date records of leads, contacts, deals, and opportunities within CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive. Ensure pipeline stages, activity notes, and follow-up tasks are properly documented. Identify and clean duplicate or outdated records, flag stalled opportunities, and uphold strong CRM hygiene.

- Scheduling & Sales Coordination: Organize discovery calls, sales meetings, product demos, and follow-ups across multiple time zones using tools like Google Calendar, Outlook, or Calendly. Manage confirmations, reminders, reschedules, and ensure sales representatives have necessary context and materials ahead of meetings.

- Proposals & Sales Documentation: Draft, format, proofread, and organize proposals, quotes, presentations, and other client-facing documents. Support RFP and RFI preparation as needed, using Google Slides, PowerPoint, Canva, or similar tools. Maintain organized records of contracts and ensure all materials are professional and accurate.

- Sales Reporting & Pipeline Tracking: Prepare weekly and monthly sales reports, maintain pipeline summaries, and update leadership dashboards. Track pipeline movement, sales activity, conversion rates, and follow-up completion. Assist with sales forecasting and operational reporting to provide clear visibility into sales performance.

- Client Communication & Follow-Up: Draft professional follow-up emails, meeting recaps, reminders, and coordinate communication between prospects, sales reps, and internal teams. Support inbound lead routing and ensure timely completion of all follow-ups to maintain a positive customer experience.

- Cross-Functional Coordination: Collaborate with Sales, Marketing, Finance, and Operations teams to coordinate contracts, approvals, and internal handoffs. Support smooth transitions from prospect to customer onboarding and help resolve administrative bottlenecks affecting deal progression.

Required Qualifications

- 1–2+ years of experience in sales support, sales coordination, administrative support, or operations.
- Hands-on experience with CRM platforms such as HubSpot, Salesforce, Zoho, or Pipedrive.
- Strong proficiency with Google Workspace or Microsoft Office.
- Experience managing calendars, coordinating meetings, and handling sales follow-ups.
- Excellent written English communication skills.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks, deadlines, and priorities effectively.
- Demonstrated follow-through and accountability.
- Comfortable working independently in a remote environment.
- Availability during U.S. business hours.

Preferred Qualifications and Benefits

- Experience supporting B2B sales teams or Account Executives.
- Familiarity with preparing proposals, quotes, and sales presentations.
- Knowledge of SDR/BDR and lead-generation workflows.
- Background in SaaS, agencies, professional services, or other sales-driven industries.
- Proficiency with Excel or Google Sheets, including pivot tables, dashboards, and KPI tracking.
- Understanding of sales forecasting and pipeline reporting.

This position offers a clear career path into roles such as Sales Coordinator, Sales Operations Specialist, Revenue Operations, Account Management, SDR/BDR, or Executive Sales Support. The ideal candidate is highly organized, proactive, and thrives in fast-paced, sales-driven environments. You will play a crucial role in keeping the sales engine running efficiently, ensuring data accuracy, timely communication, and seamless coordination across teams.

If you have experience in sales support, CRM management, scheduling, or pipeline coordination and enjoy helping sales teams succeed, this opportunity is an excellent fit to grow your career in sales operations.