Base Finance Officer

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities and marginalized groups since 2010 by providing them humanitarian assistance during emergencies and supporting them through the implementation of sustainable development programs in the areas of Child Protection and Child Wellbeing, WASH, Food Security and Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Baluchistan, and KPK, with a presence in 33 of the most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

Objective 1: Accounting and invoices & Allowance Payment:

• Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc .
• Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Microsoft Daynamics 365).
• Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
• Ensure the respect of the procedures before any payment (validation form, etc)
• Review all the payments documents for proper coding and supporting documents.
• Prepare monthly accountancy records and ensure complete scanned data is uploaded to HQ SharePoint
• Supervises the archiving of the accounting documents in the field.

• Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
• Prepare the Cash flow forecast after validation of Project.
• Submit the cash forecast on HQ format to Admin Coordinator after consultation with other department
• Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
• Cross check the monthly payroll for all staff.
• Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
• Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
• Ensures good relations with the bank, investigates and acts as an advice about bank procedures.
• Prepares requests for the bank (financial operations, administrative management of SIF accounts).

Objective 3: Tax Management

• Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
• Deduct Withholding Taxes and submit to Government as per Government Rules.
• Ensure that monthly withholding Taxes returns submitted to Govt. on time.
• Ensure that filing of annual Tax return along with filing of annual accounts to Govt.

Objective 4: Payroll Management

• Work with HR department for processing of Monthly Payroll
• Ensure the Salary charging is correctly done
• Deduct salary tax on staff salaries and gratuity
• Properly maintain the Gratuity sheet 

Objective 5: Internal and External Audits

• Assist Admin Coordinator in Preparation of the financial reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
• Perform physical Inventory check of all offices after every six months or at least annually.

Objective 6: Report

• Assist in closing of accounts and preparation of monthly expense report.
• Provide support to prepare annual and quarterly work plans and reports
• Assist Admin Coordinator in donor reporting

 Objective 7: External Gov. Dealing:

• Provide the necessary information to Administrative Coordinator to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation and labour laws), especially when changes occurs in the procedures.
• Manage, follow-up and report to Coordinator Administrator the legal procedures and documents requirements (visa, stay permit, travel permit, departure and arrival procedures) for all national and international staff