Apply For This Job

Close
or

Job Description

Under supervision of Country Logistics Manager is responsible for coordinating and supervising all logistic activities in the country:

-       Supply Chain Management: Assist Country Logistics Manager in supply chain management and their follow up (procurement file, distribution, suppliers follow up, etc.)

-       Equipment & Inventory Management : Responsible for collecting and compiling information on security situation in project areas, establishing security rules on each base and ensuring their implementation and respect

-       Fleet Management: Responsible for fleet management (cars rental contract, vehicles maintenance, fuel follow up, drivers training, etc.) and organization of any field movements (flight booking, hotel booking, etc.)

-       Stock Management: Responsible for managing all assets from inventory to storing and maintenance.

Objective 1: Supply Chain Management:

Activities:

·         Provide planning support and advice to those making a procurement request, then process and manage the procurement process in accordance with SIF policies and procedures, in a transparent, accountable, efficient and cost effective manner.

·         Collect BCI from the team and prepare IRV as per need basis of the request ;

·         Ensure BCI follow up and validation process strictly according to SIF purchase Policy

·         Coordinate &Follow-up the procurement for all bases in area of operations.

·         Get validation of IRV, Purchase / Service Contracts for procurement from country management

·         Filing and archiving of procurement documents, conforming to SIF  procedures;

·         Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.

·         Ensure that all procurements are tracked and recorded properly (hard & soft) to identify items and ensure that open and free competition for procurements is adhered too.

·         Elaborate and update suppliers data base as well as prices list

·         Liaise and negotiate with suppliers

·         Participate in all Aqiqa in the absence of driver cum log facilitator.

 

Objective 2: Assets and Property Management:

Activities:

·         Ensure the safety and effective use of all SIF assets and properties in the office

·         Account for the overall compliance with assets, properties and premises management procedures

·         Ensure the maintenance and repairs of assets and properties in timely manner

·         Assess the need for additional equipment / premise

·         Account for the overall compliance with assets, properties and premises management procedures

·         Regularly control the Asset Documentation (Asset Card, Maintenance / Repair Card, Monthly Equipment Follow Up)

·         Ensure that Assets file is updated with all necessary documents (vouchers, technical manuals, repair and maintenance documents)

·         Ensure timely reporting on /assets & stock status, to help Program staff with planning of replenishment and tracking through to end-user has occurred.

 

Objective 3: Fleet Management:

Activities:

·         Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported,

·         Organize field movements for staff members (flight and hotel booking, rental taxi, etc.)

·         Ensure that vehicles internal equipment (tools, communications etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded.

·         Control regularly that all documentation required is filled in timely and precisely

·          Supervise the rental Service Contracts for vehicles

·         Control all documentation related to vehicles (Log Books, Fuel Consumption...)

·         Update Monthly Fuel Consumption Follow Up from all Senior Logistics Officers.

Objective 4: Procedures and Reporting:

Activities:

·         Monthly Contract Follow-up

·         Monthly Equipment Inventory

·         Monthly Logistics SITREP

·         Monthly Narrative Logistics Report

·         Monthly Procurement Follow up

·         Weekly departmental meeting minutes

·         Weekly BCI tracking Sheet

·         Monthly BCI & IRV tracking Sheet

·         Monthly HQ IRV tracking sheet

Objective 5: Security Management

Activities:

·         Assist CLM overall compliance of SIF security and safety guidelines.

·         Attend security meetings of UNDSS and PHF when required

·         Ensure that watchman's are aware of all safety and security regulations

·         Assist CLM to develop security plans for all SIF bases and ensure their implementation

·         Ensure the security of movement for each field visit

Objective 6: Human Resources:

Activities:

·         Manage log staff within department with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

·         Ensure that staff supervised are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.

·         Ensure day to day management of country office  Watchmen and drivers;

·         Supervise the Quality of work &  presence on duty in close collaboration of Chief Guard;

·         Prepare monthly duty roaster of country office Watchmen and drivers

·         Report to the line manager in case of problem.

 

Objective 7: Working Relationships:

Activities:

·         Proactively engage with country Program & Finance staff on all matters logistic to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms.

 

Requiremnet:

-          Bachelor’s degree in Management, Administration and diploma in supply chain management.

-          At least 03 years relevant work experience in logistics, procurement, & security.

-          Experience in international development and non-profit organisations.

-          Experience in the commodity management.

-          Good computer skills; word, excel, PowerPoint and database.

-          Experience in writing reports in English.

-          Ability to liaise with national authorities, NGO’s and other agencies.

-          Language: Fluent in English and Urdu. Ability to speak local languages will be an added advantage.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Apply Before:
Mar 17, 2019
Posting Date:
Mar 12, 2019
Show fewer details Read full job description

What is your Competitive Advantage?

Get quick competitive analysis and professional insights about yourself
Talk to our expert team of counsellors to improve your CV!
Try Rozee Premium

Secours Islamique France-SIF

N.G.O./Social Services · 51-100 employees - Islamabad

Similar Job Titles

Logistics Assistant

Alahad Group Pakistan, Khamis Mushait, Saudi Arabia
Posted Mar 17, 2019

Assistant Logistics Manager

Posted Mar 17, 2019

Logistics / Accounts Assistant

Crystal Clothing, Karachi, Pakistan
Posted Mar 11, 2019

Logistics Specialist

Alahad Group Pakistan, Wadi Al Dawasir, Saudi Arabia
Posted Mar 17, 2019
View All