Logistics Officer

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

Objective 1:  Supply chain and fleet management

§  Manage the supply chain; prepare procurement plan and set budget with the programme staff

§  Procurement of goods/services as per SIF policy and timely delivery of goods/services to the requester

§  Keep record and maintain list of suppliers/vendors, local repair/maintenance shops, and conduct comparative analysis of the bids provided by different vendors for the smooth functioning of the procurement process

§  Keep the concerned departments informed of the timeline for the processing of their requests

§  Ensure the sound management of stocks (storage conditions, report, expiry date) and frequently update the asset list of the mission

§  Supervise allocation and proper use of supplies including means of communication

§  Ensure installation, maintenance and repairing of the assets and structures

§  Ensure the management of the pool of vehicles: maintenance, daily planning - roaster

§  Supervise, monitor and train the drivers of the SIF procedures and different routes

§  Monitor regular fuel consumption, vehicle log book, condition of the vehicle

§  Supervise, monitor and capacity building of project base Logistic/security officer and assistants

Objective 2: Security Management

§  Assist line manager and technical manager for the security assessment of the SIF premises (Warehouse, Office, guesthouse etc)

§  Assist line manager and technical manager to design district, and provincial security plan

§  Share security updates and meeting minutes with Base Logistician and Project Manager on weekly basis

§  Conduct Stakeholders mapping and develop coordination mechanism for security and safety measurements

§  Provide roaster to Security Guard in the beginning of every month

§  Supervise and monitor, warehouse assistants, security assistants and security guards

§  Provide training on Personal & safe travel and security to staff members

Objective 3: External Coordination and Government Dealing:

·        Provide the necessary information to SIF management to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation and labour laws), especially when changes occur in the procedures.

·        Process expat travel NOC for the field visit (s).

·        Manage; follow-up and report to line and technical supervisors for the legal procedures and documents requirements (travel NOC for expats).

·        Attend regular security forum meetings and share updates

Objective 4: Reporting

§  Monthly Contract Follow-up, Equipment Inventory, Monthly Fuel Follow up, Monthly Logistics SITREP and Narrative Logistics Report.

§  Monthly Procurement Follow up, Monthly Stock Report

§  Weekly departmental meeting minutes

§  Incident Report (4 Hours & 72 Hours)

§  Monthly and Weekly Security report

§  Situation Analysis report in context of security and safety purpose on monthly or situation basis

 Note: The applications for this position will be reviewed on a rolling basis.