Logistics / Security Officer

ROLE IN THE ORGANIZATION

The Security/Logistics Officer will work under the direct supervision of the Project/Base Manager. He is an expert in Logistics management. He is in charge of SIF regional base Logistics functions.

He is:

• Part of the Logistics function team, as a key player ;
• Performing all actions and producing all documents, feedbacks of Supply chain with the objectives of effectiveness and responsiveness.

 MISSIONS AND ACTIVITIES

Objective 1: Logistics/Procurement

Activities:

• Manage the chain of supplies.
• Arrange & set procurement planning with programme staff before starting of the projects.
• Procurement of goods/services as per SIF policy.
• Timely delivery of items to the requester.
• Receive the supplies ordered and keep their follow-up up to date;
• Ensure that all purchase procedures are followed any discrepancies to be reported to the concerned.
• To keep records and maintain list of suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.

Draw up a planning of the monthly purchases;

• Keep the different departments informed of the treatment given to their orders;
• Check the supplies (quality, price, procedure) ;
• Follow the management of stocks (storage conditions, report, expiry date) ;
• Check delivery to the departments;
• Supervise allocation and use of equipment;
• Ensure installation, maintenance and repairs of the equipment;
• Update the equipment list of the mission ;
• Supervise the management, the renovation and maintenance of structures needed for the functioning (office, guesthouse, warehouse);
• Supervise the use made of the communication means.

Objective 2: Fleet Management

Activities

• Supervise the management of the pool of vehicles: maintenance, daily planning.
• Supervise. Monitor and train the drivers.
• Monitor regular consumption of vehicles.
• Monitor regular checks of vehicles by driver and all equipment placements in the vehicle.
• Design weekly vehicle allocation plan for staff members.

Objective 3: Security

Activities

• Assist CLM for the security assessment of premises (Warehouse, Office, guesthouse etc)
• Assist CLM to design country security plan in country level context.
• Share security updates and meeting minutes with CLM.
• Attend regular security forum meetings and share updates.
• Provide roaster to Security Guard in the beginning of every month.
• Supervise and monitor security guards.
• Provide training on Personal & travel safety and security to staff members
• Monthly reporting and incident reporting.
• Process expat travel NOC for project area visits

Objective 4: Reporting

Activities:

• Write a logistics report: narrative of activities, stock reports, reports on donations in kind, list of car prices, equipment list, logistics organization chart (if relevant) ;
• Write minutes of meetings ;
• Write reports on incidents ;
• Security updates and reporting.

 This list is not limited;the employee may be required to perform any other task necessary and compatible with its functions.

KNOWLEDGE/SKILLS/BEHAVIOR

• University degree in Management, Administration and diploma in supply chain management.
• At least 6 years relevant work experience in logistics, procurement, & security.
• Experience in international development and non-profit organisations.
• Experience in the commodity management.
• Good computer skills; word,excel, PowerPoint and database.
• Very good communication skills and team player, as well as ability to work individually.
• Experience in writing reports in English.
• Ability to liaise with national authorities, NGO’s and other agencies.
• LTV Driving license and forklift driving certificate.

Note: SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

• Female candidates are strongly encouraged to apply
• Only shortlisted candidates will be notified. At SIF, we consider diversity as a wealth. Every applications fitting the job description will be thoroughly evaluated.
• SIF reserves the right to check the criminal records according with the current law.
• The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.
• SIF respects the humanitarian principle of "Do no harm" and ensures child security as a primary consideration.
• Hiring is subject to donor funding.