SECRETARY TO CEO

Hasan Suleman Memorial Hospital

Karachi , Pakistan

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Hasan Suleman Memorial Hospital (HSMH), located in Malir, Karachi, is looking for a professional, well-organized, and proactive Female Secretary to support the Chief Executive Officer. This role requires providing high-level administrative and secretarial assistance to ensure smooth and efficient management of the CEO’s office. The ideal candidate will be detail-oriented, discreet, and able to handle multiple tasks while maintaining confidentiality and professionalism.

Key Responsibilities:
- Manage the CEO’s calendar, appointments, meetings, and correspondence to optimize time and priorities.
- Prepare meeting agendas, minutes, reports, and official communications accurately and promptly.
- Handle confidential documents and sensitive information with the utmost discretion.
- Coordinate effectively with department heads, senior management, and external stakeholders to facilitate communication and follow-ups.
- Monitor and follow up on management decisions and pending tasks to ensure timely completion.
- Maintain an efficient filing system and ensure all assigned tasks are completed within deadlines.

Required Qualifications:
- Female candidate preferred.
- Bachelor’s degree in Business Administration, Management, or a related field is mandatory.
- Minimum of 3 to 5 years of experience in a similar secretarial role, preferably supporting senior executives.
- Excellent communication, coordination, and organizational skills.
- Proficiency in MS Office applications, email management, and documentation.
- Strong professional etiquette, confidentiality, and time-management abilities.

Preferred Qualifications and Additional Requirements:
- Master’s degree is required.
- At least 3 years of experience in Hospital HR is mandatory.
- Ability to commute independently as the position requires in-person attendance at the hospital.

The position is based at Hasan Suleman Memorial Hospital, Plot #89, Deh Khanto, Taluka Ibrahim Hyderi, District Malir, Karachi. Candidates joining HSMH will become part of a dedicated team committed to delivering quality healthcare services to the community.

Applicants will be asked the following during the application process:
- What is your current or last gross salary?
- How soon can you join?
- Can you commute on your own?

This is an excellent opportunity for a motivated professional seeking to contribute to a respected healthcare institution while advancing their career in executive support and hospital administration.