Senior Admin Executive

Pronto Spaces (Pvt) Ltd is a leading company specializing in transforming ideas into functional and impactful spaces across Pakistan. Serving sectors such as restaurants, banks, corporate offices, and retail environments, the company offers end-to-end services focused on thoughtful production design, consistent quality, and seamless project execution. Working closely with prominent brands, Pronto Spaces creates efficient environments that balance operational needs with strong visual appeal. The collaborative team environment encourages cross-disciplinary efforts to deliver projects that align with client expectations and brand identity. Joining Pronto Spaces provides an opportunity to contribute to high-profile, visible projects within a dynamic and creative industry.

Key Responsibilities

- Support the Head of Department (HOD) in managing daily administrative functions to ensure smooth operations.
- Act as the backup for the HOD during their absence, maintaining continuity in leadership and decision-making.
- Implement new or revised policies and procedures effectively by organizing appropriate training sessions.
- Provide coaching and guidance to the administration team to enhance efficiency and overall performance.
- Prepare and submit timely reports to the HOD regarding assigned responsibilities and ongoing activities.
- Assist the HOD in conducting daily administration meetings with the team to align on priorities and progress.
- Supervise canteen operations, ensuring food and tea services are well managed and meet quality standards.
- Maintain an organized canteen environment to guarantee employees receive high-quality food services.
- Oversee compliance and Health, Safety, and Environment (HSE) management in accordance with company policies and procedures.
- Keep vehicle documentation up to date and coordinate vehicle repair and maintenance activities.
- Address housekeeping-related issues promptly to maintain a clean and hygienic environment throughout the factory.
- Ensure generators are operational and properly maintained to support uninterrupted facility functions.
- Manage administrative tasks including attendance records, procurement requests, and document filing efficiently.

Required Qualifications

- Graduation from a recognized institution.

No specific preferred qualifications or benefits were mentioned for this role. However, candidates who thrive in a fast-paced, collaborative environment and have strong organizational and leadership skills will find this position rewarding.