Senior Officer - Biomedical Buying (Karachi Based)

Indus Hospital & Health Network

Pakistan

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The role involves managing the end-to-end procurement process for biomedical equipment, laboratory instruments, reagents, diagnostic kits, consumables, and associated services or spare parts. The incumbent will work closely with various user departments such as Bio-Medical, Pathology, and Radiology to understand their technical needs and ensure that procurement aligns with those requirements. This position requires sourcing vendors both locally and internationally while adhering to hospital policies and regulatory standards. The individual will play a key role in negotiating terms, processing purchase documentation, and coordinating with multiple teams to ensure smooth delivery, installation, and maintenance of procured items.

Key Responsibilities

- Manage procurement activities for biomedical and diagnostic equipment, lab instruments, reagents, consumables, and related services or spare parts.
- Collaborate with user departments to gather and verify technical specifications and usage requirements.
- Identify and source qualified vendors for local and international procurement in compliance with hospital and regulatory policies.
- Negotiate pricing, payment terms, delivery schedules, and service-level agreements (SLAs) with suppliers.
- Evaluate quotations, technical bids, and comparative statements; prepare and issue Purchase Orders (POs) using ERP or procurement systems.
- Coordinate with logistics, warehousing, and biomedical engineering teams to ensure timely delivery, installation, and commissioning of equipment.
- Monitor and manage service contracts, warranties, preventive maintenance schedules, and AMC/CMC agreements.
- Maintain comprehensive documentation of vendor profiles, contracts, certificates (such as CE, ISO, FDA), and ensure compliance with DRAP and import regulations.
- Support CAPEX and OPEX procurement planning related to biomedical and diagnostic categories.
- Conduct market research to stay updated on product innovations, new vendors, and pricing trends.
- Ensure procurement activities comply with donor, regulatory, and institutional policies, particularly for grant-funded items.
- Participate in vendor evaluations and procurement audits to maintain transparency and accountability.

Required Qualifications

- Proven experience in procurement management, preferably within the biomedical or healthcare sector.
- Strong understanding of biomedical equipment, laboratory instruments, reagents, and diagnostic consumables.
- Familiarity with regulatory requirements and compliance standards such as CE, ISO, FDA, and DRAP.
- Proficiency in using ERP or procurement software for processing purchase orders and managing vendor information.
- Excellent negotiation and vendor management skills.
- Ability to coordinate effectively with multiple departments and external stakeholders.
- Strong documentation and record-keeping capabilities.
- Knowledge of CAPEX and OPEX procurement processes.
- Commitment to adhering to institutional procurement policies and ethical standards.

Preferred Qualifications and Benefits

- Experience working in a hospital or healthcare network environment.
- Knowledge of donor-funded procurement procedures and grant compliance.
- Exposure to international procurement and logistics.
- Participation in procurement audits and vendor evaluation processes.
- Opportunity to contribute to a reputable health network that strictly enforces policies against sexual exploitation and abuse.
- Candidates will undergo rigorous background checks as part of the hiring process, reflecting the organization’s commitment to integrity and safety.

This position offers the chance to be part of a dynamic team dedicated to supporting healthcare services through efficient and compliant procurement practices.