Senior Tender Officer - Bid Management & Compliance - TJ / 1919330

Ashraf Group of Companies is seeking a highly experienced Senior Tender Officer specializing in Bid Management and Compliance to join their team in Lahore. The successful candidate will have a minimum of 10 years’ experience in tender preparation, submission, bid management, and contract oversight. This role involves close collaboration with internal departments such as Sales, Finance, Purchase, and Technical teams to compile accurate and compliant tender documents and ensure timely submissions. The Senior Tender Officer will also manage a small team and coordinate with financial institutions to secure bid securities and guarantees, maintaining strict adherence to public procurement regulations.

Key Responsibilities

- Identify and monitor relevant government and private sector tenders through various e-procurement platforms and databases.
- Thoroughly review tender documents to assess eligibility criteria, technical specifications, and submission requirements.
- Prepare and complete all tender documentation, including forms, quotations, licenses, and supporting evidence to meet tender conditions.
- Collaborate with Sales, Finance, Purchase, Technical, and Management teams to gather comprehensive and accurate information for tender submissions.
- Coordinate with banks to arrange bid securities or earnest money guarantees as required by tender terms.
- Ensure all tender submissions are finalized and delivered before the stipulated deadlines.
- Maintain and update a detailed Tender Tracking Sheet or database to monitor the status of submitted, awarded, rejected, and pending tenders.
- Follow up on tender outcomes, purchase orders, and work orders, managing all correspondence related to tender activities.
- Draft and prepare necessary tender-related documents such as letters, undertakings, and affidavits.
- Rigorously monitor tender deadlines to avoid missed submissions or incomplete documentation.
- Manage client communications regarding tender clarifications, amendments, or additional requirements promptly and professionally.
- Assist management in developing competitive and profitable tender costing, pricing strategies, and commercial proposals.
- Lead and supervise a team of two staff members, ensuring efficient tender preparation and compliance with deadlines.
- Perform additional tender-related duties as assigned by senior management to support organizational goals.

Required Qualifications

- Minimum of 10 years of experience in tender preparation, bid management, and contract oversight.
- Proven ability to manage tender submissions in compliance with public procurement regulations.
- Strong coordination skills with cross-functional teams including Sales, Finance, Purchase, and Technical departments.
- Experience in managing bid securities and financial guarantees in collaboration with banking institutions.
- Excellent organizational skills with attention to detail and ability to maintain comprehensive tender records.
- Effective communication skills for client interaction and internal coordination.
- Leadership experience managing a small team to meet tight deadlines and quality standards.

Preferred Qualifications and Benefits

While not explicitly stated, candidates with prior experience working in large corporate environments or with exposure to both government and private sector tenders will be preferred. The role offers the opportunity to contribute significantly to securing profitable contracts and fostering strong client relationships within a reputable group of companies.

This position is ideal for a detail-oriented professional who thrives in a dynamic environment and is committed to ensuring compliance and excellence in tender management.