Admin Coordinator

Smart Paper and Packaging Industries

Multiple Cities, Pakistan

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Posted 17 hours ago 1 views Report Job

Smart Paper and Packaging Industries is seeking a detail-oriented and proactive Admin Coordinator to support its daily office administration activities. The ideal candidate excels in managing schedules, maintaining accurate records, coordinating with vendors, and ensuring smooth administrative operations. This role involves assisting directors and the CEO with meeting scheduling, document preparation, and bookkeeping tasks. The Admin Coordinator plays a crucial role in fostering an organized and efficient work environment by handling multiple administrative duties efficiently without direct team management responsibilities. The position requires an individual with at least two years of experience in administrative support, demonstrating expertise in Microsoft Excel, record keeping, and document management. Candidates must show strong organizational skills and the ability to work independently while managing vendor relationships and data entry tasks. This role demands a high level of confidentiality, attention to detail, and the capacity to prioritize competing tasks within a dynamic business setting.
Responsibilities

Manage daily office administration tasks including calendar management, document preparation, and records organization.
Schedule meetings and appointments for the CEO and directors, ensuring effective time management and conflict-free calendars.
Maintain accurate records and files, ensuring proper documentation and easy retrieval of information.
Coordinate with vendors for procurement and service management to support operational needs.
Perform bookkeeping tasks involving the accurate recording of financial transactions and expense tracking.
Enter, update, and manage data in Excel spreadsheets and other relevant software to support reporting and analysis.
Assist directors with various administrative requirements, providing support for special projects and communications.
Ensure compliance with company policies and procedures in all administrative activities.
Monitor and manage office supplies, placing orders and maintaining inventory to prevent shortages.
Generate reports and summaries for management as requested, utilizing strong Excel skills for data presentation.