Office Assistant

Souvenir General Hospital is seeking a diligent Office Assistant to join our administrative team. The ideal candidate will have at least five years of experience in office support and administration. In this role, you will manage a diverse team of 20 persons and ensure smooth day-to-day operations within the office environment. Your responsibilities will include organizing files, coordinating tasks, and supporting other departments to promote efficiency and foster a positive work atmosphere. As an integral part of our hospital's administrative staff, you will handle a wide range of clerical duties, including maintaining accurate records, managing correspondence, and overseeing office supplies. You will communicate effectively with both internal teams and external stakeholders to ensure seamless workflows. This role calls for attention to detail, organizational skills, and the ability to manage multiple tasks concurrently while leading your team to meet departmental goals.
Responsibilities

Organize and maintain physical and digital files systematically to ensure easy retrieval and confidentiality.
Supervise and coordinate the activities of a team of 20 office staff members to ensure productivity and adherence to policies.
Manage incoming and outgoing correspondence, including emails, phone calls, and mail distribution.
Schedule and prepare meetings, appointments, and hospital events by coordinating with involved parties.
Support and assist different hospital departments with clerical tasks and document management.
Order and monitor office supplies to maintain an adequate inventory and minimize interruptions in workflow.
Implement and update office procedures to improve efficiency and compliance with hospital standards.
Prepare reports, presentations, and other documents as required by management.
Maintain confidentiality of sensitive hospital information and follow data protection guidelines.
Address and resolve basic administrative issues and escalate complex problems to higher management when necessary.