Supply Chain & Warehouse Manager

Position: Supply Chain & Warehouse Manager
Company: SALT Pakistan
Department: Supply Chain & Operations
Reports To: Senior Management
Location: Pakistan

The Supply Chain & Warehouse Manager will oversee the complete supply chain process, including procurement, inventory control, warehouse operations, and distribution. This role ensures the timely and cost-effective availability of food products, packaging materials, and operational supplies across all SALT Pakistan branches. The ideal candidate will demonstrate strong leadership, effective planning, and supplier coordination skills while maintaining operational efficiency and compliance with company policies, food safety standards, and quality requirements.

Key Responsibilities

Supply Chain Management
- Plan and coordinate supply of food items, raw materials, packaging, and operational supplies across branches.
- Ensure timely stock replenishment based on branch needs and sales forecasts.
- Collaborate with branch managers, kitchen teams, procurement, and finance to maintain seamless operations.
- Monitor supply chain costs and identify opportunities for cost reduction and process improvements.
- Develop efficient stock replenishment and distribution plans.

Procurement & Supplier Coordination
- Liaise with approved suppliers to guarantee timely deliveries and consistent product quality.
- Obtain quotations, compare prices, quality, and delivery terms in coordination with procurement.
- Monitor supplier performance, lead times, and product availability.
- Maintain accurate records of purchase orders, deliveries, and supplier issues.
- Escalate delays, quality concerns, and supply shortages to management.

Warehouse Management
- Oversee daily warehouse activities including receiving, storage, picking, packing, and dispatch.
- Verify incoming stock against purchase orders and delivery documents.
- Maintain proper storage conditions, cleanliness, organization, and product identification.
- Implement FIFO (First In, First Out) and FEFO (First Expired, First Out) practices.
- Ensure correct handling and storage of perishable and non-perishable items.
- Manage stock levels and warehouse capacity effectively.

Inventory & Stock Control
- Maintain accurate inventory records and ensure physical stock matches system data.
- Conduct regular cycle counts and periodic physical audits.
- Investigate discrepancies, wastage, expiry, damage, and shortages.
- Monitor minimum and maximum stock levels and reorder points.
- Document stock transfers, returns, adjustments, and write-offs.
- Minimize stock losses, overstocking, and product expiry.

Branch Distribution & Logistics
- Plan and supervise timely dispatches and deliveries to all branches.
- Coordinate inter-branch stock transfers and emergency replenishments.
- Optimize delivery schedules and transportation costs.
- Ensure dispatches are documented and acknowledged by receiving branches.
- Address delivery delays and resolve distribution issues promptly.

Food Safety, Quality & Compliance
- Ensure compliance with company SOPs, food safety standards, hygiene, and regulations.
- Monitor storage temperatures and handling of temperature-sensitive products.
- Identify and manage expired, damaged, or rejected stock per company procedures.
- Maintain warehouse cleanliness, pest control, and safe working practices.
- Support internal and external audits and implement corrective actions.

Team Management & Reporting
- Supervise warehouse staff, storekeepers, dispatch personnel, and other team members.
- Prepare duty schedules, assign responsibilities, and monitor performance.
- Train employees on inventory procedures, safety, hygiene, and SOPs.
- Prepare reports on inventory, stock movement, wastage, deliveries, and costs.
- Report significant discrepancies, supplier issues, and operational risks to senior management.

Systems & Process Improvement
- Ensure accurate and timely recording of stock transactions in inventory or ERP systems.
- Maintain organized documentation for purchases, receipts, dispatches, returns, and adjustments.
- Develop and improve SOPs related to warehouse management, inventory control, and distribution.
- Recommend process improvements to enhance accuracy, accountability, and efficiency.

Required Qualifications
- Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field.
- Additional certifications in supply chain, inventory, or warehouse management are advantageous.

Required Experience
- 3–5 years of relevant experience in supply chain, warehouse, inventory, or logistics management.
- Experience in restaurant, QSR, FMCG, food distribution, or hospitality sectors preferred.
- Experience managing multiple branches or distribution points is a plus.
- Familiarity with ERP or inventory management systems, preferably Odoo or similar platforms.

Required Skills & Competencies
- Strong inventory control and warehouse management expertise.
- Effective supplier coordination and negotiation skills.
- Excellent planning, organization, and problem-solving abilities.
- Proven leadership and team management capabilities.
- Proficiency in MS Excel and inventory reporting.
- High attention to detail and accountability.
- Ability to work under pressure and manage multiple priorities.
- Strong communication and coordination skills.

Key Performance Indicators (KPIs)
- Inventory accuracy and stock reconciliation.
- On-time and complete branch deliveries.
- Reduction in stock wastage, expiry, damage, and losses.
- Compliance with FIFO/FEFO and food safety procedures.
- Warehouse operating cost and distribution efficiency.
- Supplier delivery performance and product availability.
- Timely and accurate inventory reporting.
- Compliance with company SOPs and audit requirements.

Working Conditions
- Full-time position based in Pakistan.
- May require visits to company branches and warehouse locations.
- Flexibility needed during stock shortages, audits, new branch openings, and other operational demands.

Compensation
- Monthly salary range: PKR 100,000 to PKR 150,000.

The Supply Chain & Warehouse Manager plays a critical role in ensuring smooth coordination between warehouse operations, suppliers, finance, and branch teams to maintain uninterrupted business operations and uphold service standards across SALT Pakistan.