Fixed Assets/ Inventory Officer

SZABIST

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Job Title: Fixed Assets / Inventory Officer

Department: Administration

Qualification: Bachelor's 16 Years of Education in Accounting & Finance

Experience: 2-3 years of experience in the relevant field

Responsibilities

Maintain and regularly update the Fixed Asset Register for all fixed and non-fixed assets, ensuring accuracy and completeness.
Conduct yearly reconciliation of the Fixed Asset Register with Finance Department records to support audit and compliance activities.
Coordinate with warehouse staff to tag newly purchased assets, ensuring proper labeling and documentation.
Update and manage the asset movement database to record transfers, returns, disposals, and reallocations promptly.
Prepare detailed records for assets earmarked for disposal and coordinate with management for approval and process completion.
Generate Goods Received Notes (GRNs) and assist the warehouse team in accurate recording of incoming assets.
Monitor property control systems by managing the issuing, returning, and relocation of assets using standardized procedures.
Maintain comprehensive records related to deliveries, issuance, returns, and overall inventory movement for effective tracking.
Track lost or damaged items monthly and report findings to the Senior Manager Administration for corrective measures.
Plan and execute regular physical inventory counts to verify stock levels and update records accordingly.
Create barcodes and asset tags for new and replacement items to enhance identification and tracking.
Organize storage areas to ensure assets are stored systematically and are easily accessible.
Assist in the asset disposal process, including updating related systems and coordinating activities such as auctions when required.
Provide support during compliance reviews by supplying accurate data and documentation as needed.
Serve as a backup resource for warehouse operations, including delivery and receipt of assets, ensuring continuity during staff shortages.
Report any discrepancies, irregularities, or non-compliance issues related to asset management promptly to the Senior Manager Administration.
Fill Equipment Purchase Requisitions (EPRs) for stationery, cleaning items, and other required supplies, updating inventory records accordingly.
Coordinate procurement and timely delivery of necessary items for special events such as Student Orientation and Convocation.
Share updated stock status reports with the Senior Manager Administration to aid decision-making and inventory control.

Skills

Inventory Management Warehouse Operations Stock Control Asset Tagging Physical inventory counting Record Keeping Procurement Coordination Compliance adherence Report Generation storage organization Communication

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

No Preference

Minimum Experience:

3 Years

Apply Before:

Nov 13, 2026

Posting Date:

Oct 28, 2026

The Shaheed Zulfikar Ali Bhutto Institute of Science and Technology (SZABIST) is a fully Chartered Institute established through a Legislative Act of the Sindh Assembly (Sindh Act No. XI of 1995) and is approved and recognized by the Higher Education Commission (HEC), Pakistan, as a degree granting institution. SZABIST has campuses in Karachi, Islamabad, Hyderabad, Larkana and Dubai (UAE). SZABIST is a registered member of the International Association of Universities (IAU), Paris; Association of Commonwealth Universities (ACU), London; Federation of the Universities of Islamic World (FUIW) Rabat; Asia University Federation (AUF), Seoul; and the Association of SAARC Universities (ASU). Business Week, the leading international business magazine, has listed SZABIST among the best business schools of the world for five consecutive years (2001, 2002, 2003, 2004, 2006). SZABIST is one of the top 20 business schools from Asia recognized by Business Week. Only two business schools from Pakistan are listed in Business Week. Asia Inc, a leading Asian Magazine, has ranked SZABIST among the top MBA Schools of South Asia in its Asia's Best MBA Schools Survey for two consecutive years (2003, 2004). SZABIST is one of the top 15 business schools from South Asia ranked in Asia Inc. SZABIST is also ranked among the best Science and Technology and MBA schools in Asia by the CNN-Time publication Asia week. SZABIST is also listed in the CNN Executive Education Schools. SZABIST thus has the unparalleled honor of being the only Pakistani Institute to be recognized internationally by Business Week, Asia week, Asia Inc. and CNN. SZABIST has signed Articulation Agreements with the University of wales Newport, UK and the University of Northampton, UK. SZABIST has also signed MoUs with the State University of New York, USA; University of London, UK; Philippines Women University, Philippines; and the Asian Academy of Film & Television, India. SZABIST today is identified as a major univers